Business Overview

The Business Overview section consists of the following reports:

• Profit and Loss
• Cash Flow Statement
• Cash Flow Forecasting
• Balance Sheet
• Business Performance Ratio
• Movement of Equity

Profit and Loss

This report is a comprehensive summary of all the profits and losses that you’ve made in your business during a specific period of time. It also contains the summary of your operating and non-operating expenses.

To view this report:

• Go to Reports > Profit and Loss.

Let us take a look at the different sections that this report contains:

Operating Income
Money that you’ve received from all the sales transactions between your customers and your organization.

Cost of Goods Sold
All the costs incurred in buying or manufacturing the goods that you sell to your customers.

Operating Expense
These are the expenses incurred in your business. While recording any of your expenses, if you’ve selected an Expense account to track them, it’ll be displayed here. 

Some expense accounts in Zoho Books include Advertising & Marketing, Meals and Entertainment, Automobile Expense and Lodging.

Non Operating Income/Expense
These are income or expense are incurred by activities in an organization which are not part of its business operations.

For example, the dividends a business has received. Also, a non-operating expense would include loss in a currency exchange. 

Note:

• You can click any account in the report to view it’s drill down summary.
• All the values are generated based on the time period that you’ve set.

To customize this report:

• Go to Reports > Profit and Loss.
• Click Customize Report in the top of the page.

You can customize the report based on the following filters:

• Click Run Report.

Cash Flow Statement

This report contains all the money that is flowing in and out of your organization from different sources like operations, investments and financing.

To view this report:

• Go to Reports > Cash Flow Statement.

Let us take a look at the different sections that this report contains:

Cash Flow from Operating Activities
The business activities carried out by an organization are called operating activities. Money that is coming in from such activities is recorded under accounts such as Net Income, Accounts Receivable and Inventory Asset.

Click any of the sub-fields to view a drill down of any account.

Cash Flow from Investing Activities
As a business, you would be looking to invest in various assets for its smooth functioning. Cash flow resulting from such activities will be displayed here.

For example, buying stationery, furniture for a new branch of your office. 

Cash Flow from Financing Activities
Sometimes, you might want to raise funds for your organization or clear up any pending debts or loans. You can create transactions for any such activities in Zoho Books for them to reflect in your accounts. 

In Zoho Books, you can record such transactions in the Banking module under a bank.

Net Change in cash
Sum of the cash flow from operating, investing and financing activities.

Note:
You can click any account to view it’s drill down summary.

To customize this report:

• Go to Reports > Cash Flow Statement.
• Click Customize Report in the top of the page.

You can customize the report based on the following filters:

• Click Run Report.

Cash Flow Forecasting

You can now forecast the money coming in and going out of your organization in Zoho Books. Zoho Books forecasts your cash flow based on recurring actuals such as recurring invoices, bills, journals, and expenses. By forecasting cash flow for your business, you can make informed business decisions to grow your business.

To forecast the cash flow for your organization:

• Go to Reports on the left sidebar.
• Click Cash Flow Forecasting in the Business Overview section.

Zoho Books will forecast the cash flow for the period mentioned below the report name. You can change the period by clicking the dropdown on the top-left corner and selecting your preferred period.

The dashboard helps you analyze the cash flowing in and out of your organization, the actual balance of the past and the projected balance for the future.

The graph will show your organization’s current cash flow (depicted in green) and the forecasted cash flow (depicted in orange).

Customize Forecast Inputs

You can choose to generate your cash flow forecast report based on:

• The recurring profiles you want to include or exclude
• By adding assumptions

Include Recurring Profiles

In this section, you can select the recurring profiles you want to consider while forecasting your cash flow.

• Click Customize Forecast Inputs in the top left corner.
• Click Configure under the recurring profile.
• Select the profile you want to include in this report to forecast the cash flow.

• Click Add Items.
• Click Apply.

Your cash flow forecast report will now be generated based on the selected profiles.

Assumptions

In this section, you can add assumptions based on the transactions that you predict to happen in your organization. These assumptions will influence your cash flow report.

Let us understand how assumptions work with the help of a scenario.

• Click Customize Forecast Inputs in the top left corner and click Assumptions.
• Click +Add New Assumption.

• Enter the Name and Description for the assumption.
• Select the Account that will be credited or debited for the assumption.
• Enter the Amount.

The amount for the assumption will be credited to or debited from the Cash flow Assumption Adjustment account.

• Select Mark this as a recurring assumption if you want the assumption to repeat at regular intervals. Select the Frequency and enter the Assumption Period.
• If it is not a recurring assumption, select the date on which you want to consider the assumption.
• Select Include this assumption in the cash flow forecast if you want this assumption to be included in the report.
• Click Save.

Your cash flow forecast report will now be generated based on the assumptions.

Balance Sheet

The balance sheet is a statement that summarizes the balance of money in all the accounts under various categories like assets, liabilities and equities in your organization.

To view this report:

• Go to Reports > Balance Sheet.

Let us take a look at the different accounts that this report contains:

Assets
Value of all the assets in your organization. Some of the asset accounts in Zoho Books include:

• Current Assets
• Cash
• Other Current Assets

Liabilities & Equities
All the liabilities and equities that are recorded in your organization. Some of these accounts include:

• Current Liabilities
• Equities

Note:
You can click any account to view its drill-down summary.

To customize this report:

• Go to Reports > Balance Sheet.
• Click Customize Report in the top of the page.

You can customize the report based on the following flters:

• Click Run Report.

Business Performance Ratio

The Business Performance Ratio report helps you to evaluate the performance of your business by comparing different aspects of a business. These reports help you to gain insights into your company’s financial structure and analyze its financial health.

The business Performance Ratio report provides you with these eight dedicated ratio analyses to assess your business:

To view the business performance ratio report:

• Go to Reports in the left sidebar and click Business Performance Ratio report under the Business Overview section.
• Select a ratio analysis from the dropdown below the organization’s name.

Each of these eight ratio analysis comes with a dedicated dashboard that illustrates the performance of your business over time.

To customize this report:

• Go to Reports in the left sidebar and click the Business Performance Ratio report under the Business Overview section.
• Select a ratio analysis from the dropdown below your organization name.
• Click Customize Report in the top bar.

• Click Run Report.

Movement of Equity

Equity or net worth is the difference between the value of assets and liabilities in a business and it follows the accounting equation, Equity = Assets - Liabilities. The Movement of Equity report is a comparative statement that shows the changes in equity of a business for a particular period. Also, you can customize the report and compare the changes in equity based on reporting tags, branches, period, or year. To view the report:

• Go to the Reports module.
• Select Movement of Equity report under Business Overview reports**.**
• Select the period for which you want to view the report.

The report will consist:

• Opening Balance
• Changes in Equity which further comprises of the Capital Stock**,** Current Year Earnings, Distributions, Dividends Paid, Drawings, Investments, Opening Balance Offset, Owner’s Equity and Retained Earnings which will give the Net Changes in Equity.

• Closing Balance

You will then be able to customize and perform other actions on the report.

Customize Report

You can customize the report based on various fields and filters. To customize:

• Go to the Movement of Equity report.
• Click Customise Report in the top bar.

Here, you will be able to find two options, 

• General
• Show or Hide Columns

General

Under General, you will be able to customize based on the following:

Basic Filters

Compare Filters

• Compare Based on Period/Year

  Compare the report with Previous Years’ or Previous Periods’values.

  The **Previous Year** option will let you view the report as a comparative statement between multiple years.
  
  The **Previous Period** option will let you view the report as a comparative statement for multiple periods based on the Date Range you've chosen above.  
  

  

• Compare Based on Reporting Tags

  Compare the movement of equity based on various reporting tags you have created in your organization.

  

• Compare Based on Branches

  Compare the movement of equity based on various branches you have created in your organization.

  

Advanced Filters

Filter the report based on projects, branches and reporting tags using Advanced Filters. To do this:

• Click Add Filters.

• Select a Field such as a project or branch or reporting tag or all of it

• Select a Comparator.

• Select name of the field accordingly.

  

Show/ Hide Columns

This option will allow you to choose the columns to be displayed in the report. Click the + icon near a column name to include it in the report. 

• Click Run Report to view the report or Save as Custom Report. Learn more about Custom Reports.

Other Actions

Schedule report

You can schedule your Movement of Equity report to be generated on a provided Frequency. The generated report can be sent to an email address of your choice. Learn more about Scheduling Reports.

Add Temporary Notes

Click the + Add Temporary Note option to enter notes that appear at the footer of your report.

Share Report

To share the report:

• Click the Share icon in the top right corner.
• Select the User and the Permissions you want to provide.
• Click Share. 

The report will be shared with the user. Read more about configuring role based access and sharing reports.

Print Report

Print your report by clicking the Print icon at the top right corner and configure the Print Preference for this report, if required.

Export Report

Download this report by clicking the Export As option and selecting the file format in which you want to download.

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