Checks

If you have a business that pays your vendors through checks, then this feature simplifies your payment process efficiently. You can now conveniently pay your vendors by writing and printing a check directly from Zoho Books, ensuring a secure payment method. This is especially useful for settling small jobs by issuing a check on the spot for instant payment.

Note: This feature is only available for organizations that have their Organization Location set to Puerto Rico, American Samoa, Guam, Northern Mariana Islands, or United States Virgin Islands.

Note: This differs from the Check option available under Payment Mode, which may refer to any check payment you have made. The Pay via Check option is specific to checks that you write and print directly from Zoho Books using compatible check leaves.

Stages of a Check

Ordering Check Leaves

Paper checks compatible with Zoho Books software are available for purchase through our official document solutions partner, Dynamic Systems. These check leaves can be used to print checks directly from Zoho Books and manage your bill payments efficiently. Check the available styles and select the ones that best meet your company’s needs. Here’s how:

If you need the bank and/or organization address, we recommend you to give the details there and get it pre populated in check leaves.

Write and Print a Check from Zoho Books

You can print the bill details in your check leaf instantly. To do this:


Warning: You can use your check number only once. You cannot reuse the check numbers that are allotted to void checks.

Pay a Vendor’s Bills Using a Single Check

If you’ve incurred multiple expenses from the same vendor, you can pay all the bills through a single check instead of making payments individually through multiple checks. To pay a vendor’s bills in a single check:

Fields Description
Payment Made Enter the amount that you plan to pay via check to the vendor.
Payment Date Select the date on which you make the payment
Bank account Select the bank or checking account from which you are paying the vendor.

Let’s say your business recently made a significant purchase comprising over 50 items, and you need to pay the bills by issuing checks all on the same day. Printing checks for all these bills will cause a significant delay.

With bulk printing, you can print multiple checks for various vendors and banks in one go! You can print a maximum of 100 checks at a time. The printed checks will not appear in the list of To Be Printed Checks again. However, you can reprint these checks individually.

To print checks in bulk:

The status of the selected check will be changed from To Be Printed to Uncleared. The unselected checks will be in the To Be Printed status.

Clear a Check

You can update the status of your check payment to Cleared when you match the payment with the respective bank feed. To do this:

Insight: If you’ve not integrated with a bank account in Zoho Books, you can manually (add a bank account)[/books/help/banking/add-accounts.html#add-manually] and reconcile it to clear the checks.

Void a Check

When a check bounces or gets damaged, you can cancel it by voiding the check.

Prerequisite: You can mark only the Uncleared checks as void.

To void a check:

The check payment will be unassociated from the bill and it’s status will be changed to Void.

Insight: To view the void checks, navigate to Purchases. Click the filter dropdown at the top left corner of the page and select Void Checks.

View and Filter Checks

The following are the statuses of your check payments:

Status Description
To Be Printed Checks A check that you’ve saved but haven’t printed.
Uncleared Checks Checks that you’ve printed but are yet to be matched with the respective bank feed will be under this status.
Cleared Checks Check payments that you’ve matched with their respective bank feeds will be under this status.
Void Checks Cancelled or bounced checks that you’ve marked as Void.
Paid via Checks You can view all the To Be Printed, Uncleared, and the Cleared Checks by selecting this filter.

Customize Check

You can adjust the alignment of your check template according to the printer you use. To do this:

Pro tip: You can customize a check by navigating to Settings, selecting PDF Templates under Customization, and then choosing Check under the Templates section.

Export Check as PDF

You can export your check as a PDF file. To do this:

Warning: Checks cannot be exported as PDF in bulk.

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