6 ways to integrate Zoho Bookings with other applications using Zoho Flow

An efficient appointment scheduling application like Zoho Bookings can help you avoid errors and eliminate miscommunication issues.

However, there are cases where you may need more than just an appointment scheduling app. For example, if you're hosting an online appointment, you may want to create a virtual meeting on a specific platform, notify attendees of the upcoming appointment, and add them to your mailing list so they're a part of your nurturing activities. Each of these actions requires involvement from other apps.

Moving information manually across apps can be time-consuming, but with an integration platform like Zoho Flow, you can integrate Zoho Bookings with other apps, automate these tasks, and build a comprehensive appointment scheduling workflow.

Let's take a look at a few use cases.

1. Automatically send a booking link when a new lead is created

Providing a personalized demo of your product or service is a great way to educate your leads and increase your chance of conversion. These leads usually flow in from sources like forms, events, and social media.

It's vital to ensure that all these leads are added to your CRM software for further nurturing purposes. With Zoho Flow, you can integrate applications like Zoho CRM with Zoho Bookings to send automated personalized demo booking links every time a new lead is created in the CRM platform.

2. Create meetings automatically when an appointment is scheduled

Once a customer or new lead schedules an online appointment with you, you'll need to host the session on the right virtual meeting platform.

With the help of Zoho Flow, you create a Zoho Bookings integration with online meeting platforms like GoToMeeting. This way, whenever an appointment is scheduled in Zoho Bookings, a new meeting is automatically created in your desired meeting platform, helping you avoid the hassle of creating one manually.

3. Get text notification reminders about your appointments

When a new appointment is created, it's important that both you and your attendees are notified about it instantly. A simple integration between Zoho Bookings and messaging applications like Zoho Cliq or Slack can make this happen easily.

Once you integrate these two applications, any time a new appointment is scheduled, your attendees will receive an instant text notification. Similarly, you can automate the sending of notifications when an appointment is rescheduled.

4. Add appointments to your calendar instantly

With all your appointments in your calendar, you can keep track of meetings and plan your work accordingly. Even when you're having a hectic day, appointments won't slip your mind.

By creating a Zoho Bookings integration with your calendar applications, all your appointments are instantly synced with your calendar. This way, you can ensure that you are always on time for your appointments.

5. Add appointment attendees to your mailing lists

To turn a lead into a customer, email marketing is one of the most efficient methods. Sending customized emails to your leads based on their interests and other factors can offer a personalized touch as well, helping you nurture your leads effectively. To nurture every possible lead, you must add them to your mailing lists.

Email marketing platforms like MailChimp let you create mailing lists for different audiences. By integrating MailChimp with Zoho Bookings, everyone who has scheduled an appointment with your organization can be added to the appropriate mailing list, ensuring that they get consistent updates about your business.

6. Automatically send invoices when a paid session is complete

When you conduct a paid demo for your customers, it's always better to send the invoice instantly. This ensures greater transparency between you and your customer while preventing late payments and miscommunications.

To do this, you can integrate Zoho Bookings with invoice or finance applications like Zoho Books or Zoho Invoice. With this integration in place, any time a new paid booking is created, an invoice will automatically be generated from Zoho Books or Zoho Invoice.

These are only a few use cases where Zoho Bookings integrations using Zoho Flow can help you streamline your appointment scheduling; there are numerous other ways to create Zoho Bookings integrations using Zoho Flow and get the most out of the platform.

Sign up with Zoho Flow and start integrating Zoho Bookings with your favourite applications today!