Deployment cases for startups

Choose the Zoho Mail plan that works best for your business from the range of available options.

Verify your domain using one of the suggested methods.
Either add your users manually or import them to your Zoho Mail account using a .csv file.
Choose the role that you want to assign to each user as you add them.
If you are importing your users, you can add the roles that you want to assign as a separate column in the .csv file.

Add the Zoho Mail specific MX records to ensure that emails are rightly delivered to you.
Complete the rest of the setup process.

Select a migration option from the available options to migrate data from your old email account.
If the migration option that you choose does not support migrating contacts or calendar data, you can export it from your old account and import it to Zoho Mail.

Make sure that your users know the password that you have set for their Zoho Mail accounts and get them to log in.
Ask them to log in to their mailbox using the Zoho Mail sign-in page.
You can also ensure that all users change their password after their first login, for extra security.

Create groups with varying levels of access for mass communication within your organization.
Customize the settings for each group with the Advanced Settings.
Choose whether to enable emailing and streams when you create a new group.
You can also import groups from your previous email provider using a .csv file.

Add any extra email addresses such as support@companyname.com or sales@companyname.com as aliases to your existing email address.

Configure digital signatures and assign them to the relevant email addresses.
Add a vacation reply to autorespond when you are away from work.
Create custom folders to organize your emails.
Set up filters to process and categorize your emails automatically.
Apply tags and flags for better identification of emails.
Use the email search to locate the emails you need.

Ensure your users know the basics of how to use Zoho Calendar.

Set up the actions to take when emails fail the SPF, DKIM, DMARC, and DNSBL protocols.
Add the blacklist and whitelist for your organization.
Manage and set up notifications for emails in the quarantine list.
Customize the advanced spam settings to suit your organization's needs.

If you want to improve security for all the accounts in your organization, turn on two-factor authentication.

Enhance your email experience with Zoho Mail