Switching from spreadsheets to digital expense management:
The World Scout Bureau's success story

About World Scout Bureau

The World Organization of the Scout Movement is the largest international scouting organization. It is the world's leading educational youth movement, empowering 57 million young people and volunteers to be active global citizens and agents of change in their communities. The Scout Movement has continued to grow and is now active in 173 National Scout Organizations. Today, over 57 million young people, supported by millions of dedicated volunteers, take part in scouting activities and events worldwide.

Established in 1922, The World Scout Bureau is the Secretariat of the World Organization of the Scout Movement (WOSM). The bureau supports the functions of the World Scout Conference and World Scout Committee.

Challenges

• The World Scout Bureau previously relied on spreadsheets for managing claims, resulting in prolonged timelines for employees to manually input and submit their expense reports, exceeding expected durations.
• Operating global and regional support centers across various countries, the World Scout Bureau faced significant challenges in managing expenses efficiently due to the cumbersome process of using spreadsheets for each location.

Discovering Zoho Expense

Zoho Expense automates a variety of expense management-related operations and helps users record their transactions quickly and efficiently. Furthermore, it simplifies, digitizes, and improves the expense claims and reporting process across all WSB support centers. We have saved almost 90 to 95% of our time in terms of speedy reporting and easy approval.