5 training reports every organization needs to track

Conducting training and development programs is no longer a practice reserved for large businesses with comprehensive HR teams. Every organization, irrespective of size, should conduct training programs to stay relevant to customers and attract top talent.

Today's modern employees give so much importance to career development that it is now one of the top factors that influence their decision to stay with or leave their organization. According to Gallup research, about 87% of surveyed millennial employees think development opportunities are very important in a job. That's why organizations should implement training programs that have the maximum impact on their workforce in terms of ROI and employee benefit. 

If you are wondering how to keep improving your training programs and ensure they stay relevant, tracking key learning reports is the answer. Here are five training reports that come as part of the learning management system (LMS) that every HR team needs to track:

• Course and trainer rating report

Only your learners can tell you whether or not a course has been useful and relevant to them. That's why receiving feedback from your employees about the course and the trainer is a crucial step in enhancing your training programs. Some teams may receive feedback from their learners but not consolidate and analyze this feedback to attain actionable insights; this is mainly due to time constraints. In such cases, the course rating report in your LMS can provide you with a bird's-eye view of learner input. Reviewing this report will help you understand which courses are popular among your employees and which are not, and in turn help you analyze the factors behind individual course performance. Similarly, the trainer rating report provides insights into which trainers are popular among learners.

• Learner progress and course progress report

Considering the amount of time, effort, and money that goes behind organizing a training program, you want your employees to stay engaged with courses and complete them by a stipulated deadline. It's often not feasible or efficient to ping each learner separately and confirm the status of their training. This is where your LMS's learner progress report comes in handy. It creates a consolidated list of the courses that each one of your employees is taking, displays the course completion status and percentage, and shows the amount of time that it took for them to complete the training. With this knowledge, you can pay more attention to courses that take your employees more time. In the same vein, the course progress report displays the course completion status of all the learners taking a particular course.

• Learner grades report

Learner grades are extremely important when it comes to analyzing the effectiveness of your training programs. When several of your learners receive lower grades, it can mean two things. Either the course was irrelevant to that particular group of employees, or not enough coaching and resources were provided to the learners. To understand the reasoning, you'll need a consolidated list of individual employee course grades, and that's exactly what a learner grades report provides. The learner grades report presents all grades from assignments, online and offline tests, along with the grade category.

• Course materials report

Course materials play a huge role in making a training program useful to your employees. That's why, as a training facilitator, you want to ensure that each of your training programs has ample course materials in formats that can be easily accessed and understood by learners. However, when you are managing multiple courses at once, it may be difficult to check each course's materials individually. The course materials report does a wonderful job in presenting the number of course materials included for each course, as well as the format of these materials. This way, if some of your courses have fewer course materials, you can quickly add them with the help of this report.

• Course categories report

When you organize training programs, it's essential to ensure that all relevant topics are covered and nothing goes unaddressed. The course categories report in the LMS provides a clear picture of the number of courses in each category that you have, like sales, marketing, finance, and soft skill development. When you click the sales category, for instance, you'll find a list of all the sales-related courses present in the system.

Tracking training reports

Keeping tabs on these training reports can help you draw actionable insights and take your training programs to the next level. We hope this blog gave you a good look into the different training reports that every organization needs to track.

Zoho People, our human resource management system, comes with an LMS that provides access to several useful training and course reports, including enrollment history, course ratings, trainer ratings, course progress, learner progress, and a lot more. Learn more about the reports in Zoho People's LMS.