Benefits

Benefits are forms of compensation provided to employees in addition to regular wages or salary. They can include healthcare plans, retirement savings options, flexible spending accounts, and other allowances that support employee well-being and job satisfaction. Some benefits have specific tax rules and may need to be reported differently on tax returns and employee W-2s.

Zoho Spend helps you manage and streamline the process of offering benefits to employees, ensuring that the correct tax treatment and reporting are applied automatically.

Add a Benefit

To add a benefit to your organization:

• Go to the Benefits module under Payroll on the left sidebar.
• Click Add Benefit.
• Select the Benefit Plan in the popup that appears.

• Enter the Benefit Name.
• Click Save.

The benefit will be added to your Zoho Spend organization, and you can now enroll employees in the benefit.

Enroll Employees to a Benefit

Enrolling employees in relevant benefits ensures they receive the perks and contributions offered by your organization.

To enroll an employee in a benefit:

• Go to the Benefits module under Payroll on the left sidebar.
• Click a benefit.
• Click Enroll Employee.
• Select an employee from the Employee Name dropdown.
• Enter Employee’s Contribution and Employer’s Contribution. You can select either a fixed amount or a percentage of the employee’s gross pay.
• Click Save.

The employee will be enrolled in the benefit, which will be included in their upcoming payrolls.

Manage Benefits

In this section, learn how to edit a benefit, update benefit contribution amounts, remove employees from a benefit, mark a benefit as inactive and delete a benefit.

Edit Benefits

You may need to update your benefit plan and its name to align with company policies or compliance changes.

To edit a benefit:

• Go to the Benefits module under Payroll on the left sidebar.
• Click the benefit you want to edit.
• Click More in the benefit details page and select Edit.
• Make the necessary changes in the popup that appears.
• Click Save.

The benefit will be updated.

Update Benefit Contribution Amounts

The limits for employee and employer contribution amounts may change over time, or you might need to correct a mistyped contribution. In such cases, you can update the contribution amounts by following these steps:

• Go to the Benefits module under Payroll on the left sidebar.
• Click a benefit.
• Click the Edit icon next to an employee.
• Update the Employee’s Contribution and Employer’s Contribution amounts in the popup that appears. You can select either a fixed amount or a percentage of the employee’s gross pay.
• Click Save.

The contribution amounts will be updated for the employee.

Remove Employees from a Benefit

An employee enrolled in a benefit might choose to opt out of the plan or become ineligible for it due to various reasons. Removing an employee from a benefit ensures they are no longer enrolled in plans they no longer need or qualify for.

To remove an employee from a benefit:

• Go to the Benefits module under Payroll on the left sidebar.
• Click a benefit.
• Click the remove icon next to an employee.
• Click Yes in the popup that appears.

The employee will be removed from the benefit.

Mark a Benefit as Inactive

If you no longer want to offer a benefit to your employees but don’t want to delete it either, you can mark it as inactive. Here’s how:

• Go to the Benefits module under Payroll on the left sidebar.
• Click a benefit.
• Click More in the benefit details page and select Mark as Inactive.

The benefit will be marked as inactive, and you will no longer be able to assign it to employees or include it in payrolls.

Delete a Benefit

If you want to remove a benefit permanently from your organization, you can delete it.

To delete a benefit:

• Go to the Benefits module under Payroll on the left sidebar.
• Click a benefit.
• Remove any enrolled employees from the benefit.
• Click More and select Delete.
• Click Yes in the popup that appears.

The benefit will be deleted from your organization.