## Zoho Payroll Documentation Index

Access the complete documentation index at:
https://www.zoho.com/uk/payroll/llms.txt

Use this file to discover all available documentation pages before proceeding.

# Deductions Summary

 ![](/payroll/images/ue-resources/llm-utility-menu/sparkle-ai.svg) Explore With AI ![](/payroll/images/ue-resources/llm-utility-menu/dd-arrow.svg) 

*   [Open in ChatGPT (opens in new tab)](https://chatgpt.com/?prompt=Analyze+the+content+of+https%3A%2F%2Fwww.zoho.com%2Fuk%2Fpayroll%2Fhelp%2Femployer%2Freports%2Fdeductions-summary.html+and+understand+it+thoroughly+so+I+can+ask+questions+about+it.)
*   [Open in Claude (opens in new tab)](https://claude.ai/new?q=Analyze+the+content+of+https%3A%2F%2Fwww.zoho.com%2Fuk%2Fpayroll%2Fhelp%2Femployer%2Freports%2Fdeductions-summary.html+and+understand+it+thoroughly+so+I+can+ask+questions+about+it.)
*    ![Copy for LLM](/payroll/images/ue-resources/llm-utility-menu/copy.svg) Copy for LLM
*    [![View as Markdown](/payroll/images/ue-resources/llm-utility-menu/md.svg) View as Markdown (opens in new tab)](/uk/payroll/help/employer/reports/deductions-summary.md)

* * *

The **Deductions Summary** report totals deductions by type and name for a selected period (for example postgraduate loan or fines and damages).

![Deductions Summary by deduction type](/payroll/help/uk/reports/deductions-summary/deductions-summary.png)

* * *

## View the report

1.  Go to **Reports** on the left sidebar.
2.  Under **Deduction Reports**, open **Deductions Summary**.
3.  Set the **Date Range**, then click **Run Report**. Use the filter, compare, schedule, and export options described below.

* * *

## What the report shows

**Column**

**Description**

**Type**

The deduction category (for example Deductions).

**Name**

The deduction name (for example Post Graduate Loan).

**Total Employee Contribution**

Total amount deducted from employees.

**Total Employer Contribution**

Total employer amount for that deduction, if any.

**Total Contribution**

Combined total for the period.

Use **Customize Report Columns** to show or hide columns.

![Customize Report Columns for Deductions Summary](/payroll/help/uk/reports/deductions-summary/customize-columns.png)

* * *

## Filter, compare, schedule, and export

After you open this report, you can refine the period, narrow results, schedule report emails, or download the data. For a list of all the reports, see [Reports Centre](/uk/payroll/help/employer/reports/).

### Date range and more filters

1.  Choose a **Date Range** preset (for example This Year, This Month, or Previous Month), or select **Custom** and pick start and end dates.
2.  Optional: click **\+ More Filters** to narrow by fields such as payroll status, department, or work location.
3.  Click **Run Report** to refresh the results.

![Date Range presets on a report](/payroll/help/uk/reports/common/date-range-presets.png) ![Custom date range on a report](/payroll/help/uk/reports/common/custom-date-range.png) ![More Filters on a report](/payroll/help/uk/reports/common/more-filters.png)

### Compare with

If the report shows **Compare With**, choose a previous year, month, or quarter to contrast with the current period, then click **Run Report** again.

![Compare With options on a report](/payroll/help/uk/reports/common/compare-with.png)

### Schedule the report

1.  Open the schedule option on the report.
2.  Choose how often to send it (**Weekly**, **Monthly**, **Quarterly**, or **Yearly**).
3.  Add recipients and the file format (PDF, XLS, XLSX, or CSV where available).
4.  Save the schedule.

![Schedule Report modal](/payroll/help/uk/reports/common/schedule-report.png)

### Export the report

1.  Click **Export as**.
2.  Choose **PDF**, **CSV** (where available), **XLS**, **XLSX**, or **Zoho Sheet**.
3.  Optional: select **Protect this file with a password** and enter a password of at least 6 characters.
4.  Click **Export**.

![Export as menu on a report](/payroll/help/uk/reports/common/export-as-menu.png) ![Export report as CSV](/payroll/help/uk/reports/common/export-csv.png) ![Export report as XLSX with password option](/payroll/help/uk/reports/common/export-xlsx.png)