A sprint retrospective is a review meeting conducted upon the successful completion of a sprint cycle, after the sprint review, and before the next sprint planning. It involves the team who closely worked on the sprint's work items. The sprint retrospective aims to reflect on achievements, identify opportunities for improvement, assess risks and concerns, and formulate strategies to make the next sprint more productive and efficient.
The entire team—the developers, Scrum master, and the product owner—come together to look back on and analyze the sprint they just completed. This is a great time for the team to reflect on their practices, exchanging what they thought worked and what needs improvement about each others' work.
Many teams are an amalgamation of different personalities—yours may have a combination of introverts, extroverts, an overenthusiastic worker who takes on too much and even someone who's super talented but difficult to deal with. Retrospectives are a great opportunity to get everyone all on one platform, connecting as a team. Retrospectives help people overcome their fear of communication and learn the nuances of offering constructive criticism in a way that doesn't hurt anybody. Admitting mistakes and growing together helps a team bond like nothing else.
In some teams, product owners and Scrum masters often bow out of retrospectives because they think its an exercise for the development team, or because they think the team might have trouble being candid in their presence. Some teams don't treat retrospectives as a mandatory exercise and hold one after every few sprints. Both of these practices can be unhealthy. The Scrum team includes both the Scrum master and the Product Owner, so it's crucial that they understand the exchanges within a development team and the technical aspects of their work. It also helps the team to learn about the work of a PO and a Scrum master.
In a retrospective, it's important to remember everyone's work is on the table and all feedback should be welcome.
The Sprint Retrospective is attended by individuals who actively contributed to the recently completed sprint. This includes both team members who worked on the sprint's tasks and activities, as well as the scrum team. The Sprint Retrospective encourages participants who were directly involved with the sprint to contribute their insights, perspectives, and feedback to plan things better for an improved sprint ahead.
Sprint retrospectives are crucial for every team's continuous improvement. They help teams assess what went well and what didn’t in the previous sprint, so they can identify ways to improve in the upcoming sprints. These meetings create an open and safe space for team members to voice their opinions, which fosters improved communication and collaboration. Sprint retrospective calls are more than just troubleshooting sessions; they're also a platform to celebrate achievements and appreciate individual and collective efforts. This appreciation leads to improved team morale. Through sprint retro calls, teams can identify areas of improvement and convert them into actionable items to ensure that they are aligned with the project goals.
A sprint retrospective is a meeting held at the end of each sprint where the scrum team evaluates the completed sprint, recognizes achievements, identifies shortcomings, and plans ways to improve in upcoming sprints. Here are a few benefits agile teams can reap from a sprint retrospective:
Sprint retrospectives in the scrum framework are often the first thing a team cancels when they're short on time. If nobody takes the floor during retrospective meetings, the scrum master may try to salvage the situation by keeping the conversation going until everyone decides the meeting is over. Without a constructive environment, some team members may start using the sessions to have unproductive conversations, so the team as a whole may decide these meetings are a waste of time.
Drawing from the famous children's story, the Three Little Pigs activity has the team divide a board into three columns and name them as:
Give your team a bunch of sticky notes. They can jot down their thoughts and put them in any column they see fit. Once they're done, discuss each sticky note as a team.
Source: www.funretrospectives.com
In this activity, the three sprint retrospective questions we aim to answer are:
Hand out color-coded sticky notes to your teammates and ask them to stick their answers on the board under the respective columns. The team groups similar answers and discusses them. There are subtle variations in this method. You could mix it up with
Source: www.funretrospectives.com
This involves putting up three posters labeled "mad," "sad," and "glad." Team members write down one event or practice on each color-coded card and add them to the board that matches their feelings about it. You can then discuss by asking:
These activities are used to gather structured feedback and discuss areas of improvement.
In addition to these, some teams also use fun, energizing games to loosen people up and segue into the actual retrospective. Here are a couple of them you can try out:
Source: www.retromat.org
Form a large circle with your teammates. Each person looks at the neighbor on their right and says something appreciative about that person. A random person starts and the train of compliments ensues. You could also take turns sitting in the middle of the circle and have everyone on the team compliment you on something you did in the last sprint. Good vibes guaranteed!
Source: www.retromat.org
Before the meeting, spend some time to look through the channels of communication that your team uses: email threads, chat logs or ticket discussions. Pull quotes from the last iteration that sound funny or ambiguous without the right context and jot down the name of the author. During the retrospective, ask the team to guess who said it—the source may not self-identify!
There are more activities like these with varying degrees of complexity and time investment. Such games and activities are a great way to blow off some steam or break the ice within your team, but the effectiveness of your retrospectives should not depend entirely on how fun your meetings are. These meetings should be a safe space in your team culture to give feedback without any repercussions.
Source: www.retromat.org
You can only improve so much in a sprint. Constant change can be exhausting and mentally challenging for a lot of people, so we recommend picking two or three things (number can differ based on the nature of improvements and your team) that you want to improve in that sprint. You're setting up yourself up for failure if you think you can improve ten or more things in your next sprint. It's important to spread your motivation evenly across the duration of your project, and one of the biggest impediments to sustainable productivity can be extremely high doses of motivation or a Scrum master's "tough love."
A feedback session does not give you a free pass to roast your colleagues. Overly critical feedback can often be shrouded under "good intentions," but people can't hear intentions, only words. Disagreements between teammates can often turn ugly, but conflict-avoidance means the team ends up settling for a less-than-good solution rather than confronting the issue. Respect and trust for your teammates are must-haves in a Scrum team, and conflict resolution is one of the best techniques a team can learn in order to grow into the best version of themselves.
"Fail fast" is a common phrase in the agile world, but its meaning is at odds with the culture prevalent in a corporate environment. People subconsciously pit themselves against others and when you're always competing, you're less likely to try things you might fail at. Create a culture which rewards trying, not just succeeding. Failures can be great teachers and sharing them with your team makes everyone wiser. Healthy discussion is a great way to break the stigma of failure.
Not everyone welcomes feedback with open arms. It can be a touchy subject for a lot of people. However, when people learn to separate themselves from their work, they accept criticism more readily and become more objective about their work. This is obviously easier said than done, but every team has to keep at it. Accepting criticism and using it to improve is an indispensable quality of successful teams.
Sprint retrospective meetings serve as pauses for teams to look back and reflect on the previous sprint cycle. Retrospectives are held after the successful completion of a sprint to analyze the challenges and obstacles the team faced, gather the team’s perspectives on improvement, and brainstorm solutions to enhance future sprints.
There are no hard and fast rules for conducting a sprint retrospective with your team. Every team functions differently; over time, you will learn what methods work and what don’t for your team, and you can make changes to fit your team's style to ensure a productive and solution-oriented retrospective. Here are a few basics for running a successful sprint retrospective:
Every meeting requires a clear goal to succeed. Setting specific goals for your retrospective meetings will help your team understand what to expect in the retrospective call and come prepared. This way, you can guide your team towards a fruitful call where members provide constructive feedback.
Feedback is essential for a meaningful sprint retrospective. Your team's opinions are crucial to understanding pain points and improving work processes. Send out a set of questions to your team at least a few days before the retro call so that they can evaluate the previous sprint on their own and provide well-thought-out feedback. The questions you send out to your team should mainly cover what the team thinks is working well, what isn't working well, and potential solutions to improve.
Kicking off the meeting on the right note sets the atmosphere for any successful meeting. Before you begin the sprint retrospective meeting, you can conduct an icebreaker to warm up the team, encouraging them to voice their opinions and actively participate in the discussion. Take some time to establish the objective and ground rules, if any, for the meeting. This practice will help to neutralize conflicts and lay a solid foundation for honest interactions and informed decision-making.
Once you've set the tone of the sprint retrospective, analyze the feedback from your team members and find patterns and common factors. Encourage your team to voice their opinions and suggest potential solutions. Ask the right questions regarding each team member's feedback to gain better insights into the challenges and risks they faced during the previous sprint. This will enable you to get to the root cause and find the right solutions with less ambiguity.
Once you've gained proper insights into the challenges and areas for improvement, translate these insights into proper action items. These help lay out the steps you and your team should implement for better sprints in the future. You can prioritize these action items and assign them to your team. Plus, discussing action items during a sprint retrospective promotes accountability and clarity.
Once you've discussed all the action items and you're near the end of the meeting, set aside a few minutes to summarize the sprint retrospective call and mention the key takeaways. Thank your team members for their time and valuable contribution. Formally closing a meeting is crucial to give closure to everyone and convey that you value your team's time and efforts.
A Sprint Retrospective meeting is a post-sprint gathering where teams come together to review achievements, identify areas for improvement, and plan and set goals for an improved sprint ahead.
After each sprint, there are two important meetings: Sprint Review and Sprint Retrospective. During the Sprint Review, the Scrum Team shows their completed work to stakeholders, getting their thoughts and feedback. It's a chance to make sure everyone is on the same page and to get external opinions. Sprint review takes place after the sprint is completed and before the Sprint Retrospective.
Conversely, the Sprint Retrospective is an exclusive meeting between the scrum team and the members who worked on the sprint's tasks. During this session, the team evaluates their teamwork and identifies areas for future improvement. The sprint retrospective meeting happens after the Sprint Review and before planning the next sprint. This process helps the team learn and become better over time. Both meetings play distinct but crucial roles in successful agile teamwork.
Scrum follows an inspect-and-adapt approach, so retrospectives are a critical tool in your process. They give your team an opportunity to routinely critique and improve your processes. Retrsopectives are all about growing with the people on your team: you learn to iron out disagreements, resolve conflicts, and work with people you don't agree with. This helps individuals become better team players, and great teams do extraordinary things.
Zoho Sprints is an intuitive and comprehensive agile project management tool that facilitates multiple agile ceremonies, ensuring smooth operation for projects and teams. Effective and contextual sprint retrospectives are possible in Zoho Sprints using the Meetings module to get the team together, collect input, and puzzle out optimal solutions.
Let's learn how to conduct a sprint retrospective in Zoho Sprints:
Step 1 Schedule a sprint retrospective
Step 2 During the sprint retrospective
The core of a sprint retrospective is to gather input from the team to learn what worked and what didn't during the previous sprints. In Zoho Sprints, you can visualize and collect feedback from your team before or during the retro call using the Whiteboard feature.
During a sprint retrospective, it's crucial to ask the right questions to gain insights from your team on the previous sprint. This can stimulate valuable contributions to improve the current processes. Be sure you address questions like: What went well during the sprint? What didn't go well? What can we do to improve next time? These kinds of questions can uncover the achievements and challenges your team faced in the previous sprint, as well as potential solutions for continuous improvements.
There is no set rule on how long your sprint retrospective meetings should be, but the ideal duration of a sprint retrospective call is 45 minutes if you follow a one-week sprint cycle. The length of a sprint retrospective can vary depending on the duration of the sprint cycle. For example, if you follow a one-month sprint, your sprint retrospective can last up to three hours. When determining the duration of your sprint retrospective meetings, it's crucial to ensure that your team members have enough time to engage in discussions and make informed decisions.
Running a successful retrospective can be challenging when team members are not honest and transparent with their feedback, leading to unproductive discussions. Approaching the retrospective calls without an open mind can be another challenge that can lead to conflicts and blame games, affecting the team’s morale. Sometimes, team members hardly offer feedback or engage in discussion due to a lack of interest or opportunity to voice their opinions. The lack of proper tools to conduct sprint retrospectives is another pressing challenge and can often lead to chaos and ambiguity during the call.
Sprint retrospective meetings are usually facilitated by the scrum master or product owner. They ensure that the retrospective runs smoothly and encourage the development team to provide feedback on the completed sprint to improve practices and processes. This aids in boosting team efficiency. The scrum master also monitors the team to prevent conflicts and ensure adherence to scrum principles during the retrospective, while contributing ideas and providing expertise.
No matter where you work from, it shouldn’t hinder your team from practicing their scrum team traditions. Whether your team is scattered across different locations or work modes, shifting to virtual sprint retrospective meetings can work like a charm with the help of various online communication and design board tools. These tools can make your sprint retrospective a lively and interactive platform for reflecting on completed sprints, raising pressing concerns, and finding solutions to increase team efficiency.
The sprint retrospective is a recurring meeting involving the development team that takes place after the sprint review with stakeholders and before planning the upcoming sprint cycle. Sprint retrospective meetings are designed to provide an opportunity for the development team to reflect on the completed sprint, evaluate what worked and what did not, and determine improvements for the next cycle. This makes it an ideal time to hold a scrum retrospective meeting.