Purchase Requests - Overview

A Purchase Request is a formal request initiated by the employee of an organization to procure goods or services. The purpose of a purchase request is to ensure that all acquisitions are necessary, budgeted, and authorized, thereby maintaining financial control and accountability.

Statuses of Purchase Requests

• Draft: Once a purchase request is created, it will be saved in Draft status. You can make necessary changes while the purchase request is in draft status.

• Awaiting Approval: Once a purchase request is created, you can submit it for approval. The purchase requests that are submitted to the approver will be in Awaiting Approval status.

• Approved: All purchase requests that are approved by the approver will be in Approved status.

• Rejected: All purchase requests that are rejected by the approver will be in Rejected status.

• On Hold: The purchase requests that approvers have approved but have put on hold due to some reason will be in the On Hold status.

• Processed: If a purchase request is approved and processed, it will be marked as Processed.

• Canceled: All the purchase requests that were canceled by employees of your organization will be in the Canceled status.

• Recalled: If you want to make changes to a submitted purchase request, you can recall the purchase request. The status of such purchase requests will be in the Recalled status.