Request for Quotes

Once your customer publishes their request for quote, you will receive an invite. You can submit bids for the requested items by acknowledging the invite and confirming your participation in the request for a quote.

Acknowledge Invitation

Acknowledgement is the act of a vendor confirming receipt of a request for quote from their customer. This step assures the customer that the vendor is aware of the request and establishes clear communication between both parties.

If your customer has made vendor acknowledgement mandatory to participate in the request for quote, you need to provide that acknowledgement. Here’s how:

• Log in to your portal.
• Click Request for Quotes on the left sidebar.
• Select the request for quote that has to be acknowledged and click Acknowledge.

Confirm Participation

Confirmation of participation is when vendors show that they plan to submit bids, indicating their commitment to the customer. This helps the customer organize the procurement process and set clear expectations.

Here’s how you can confirm your participation in a request for quote:

• Log in to your portal.
• Click Request for Quotes on the left sidebar.
• Select the request for quote for which you’re going to confirm participation.
• If you want to participate, check I have read the terms and conditions specified, and I agree to participate in the request for quote and click Participate
• If you don’t want to participate, click Decline and click Proceed in the pop-up that appears.

Your invite status will be updated accordingly, and your customer will be notified of your action.

Create a Bid

A bid is a formal offer made by a vendor to provide goods, services, or complete a project at a specified price. Bids are submitted in response to the request for quotes issued by a customer. The bid outlines the terms, conditions, and pricing for the proposed work, and it may include details such as timelines, qualifications, and any other relevant information. The customer evaluates the bids received and selects the one that best meets their needs and requirements.

Once the bidding period for the request for quotes starts, you can create bids and submit them to your customer. To create a bid:

• Log in to your portal.
• Click Request for Quotes on the left sidebar.
• Select the request for quote for which you want to create a bid.
• Click Create Bid.
• Enter the Bid Quantity, Item Price per Quantity, Shipping Charges, Additional Charges, Delivery Date, and Notes for the items you can provide to your customer.
• Click Upload Document and select the required files.
• Click Save.

Submit a Bid to Your Customer

Once you’ve created a bid, you need to submit it to your customer for them to review it. Ensure that you submit the bid before the bidding period ends. To submit a bid:

• Log in to your portal.
• Click Request for Quotes on the left sidebar.
• Select the bid you want to submit.
• Click Preview and Submit.
• Verify the bid details on the Edit Bid page and click Submit.
• Click Submit Bid in the pop-up that appears.

The bid will be sent to your customer.

Edit a Bid

You can edit a bid before submitting it to your customer. Here’s how:

• Log in to your portal.
• Click Request for Quotes on the left sidebar.
• Select the bid you want to edit.
• Click Preview and Submit.
• Make the necessary changes and click Save.

Create Additional Bids

If your customer has enabled the preference for vendors to send multiple bids for request for quotes, you can send multiple bids until the bidding period ends. However, your latest bid will be considered as the final bid.

To send additional bids:

• Log in to your portal.
• Click Request for Quotes on the left sidebar.
• Select the request for quote for which you submitted a bid.
• Click Create Another Bid.
• Enter the Bid Quantity, Item Price per Quantity, Shipping Charges, Additional Charges, Delivery Date, and Notes for the items you can provide to your customer.
• Click Upload Document and select the required files.
• Click Save.

View Bids

If your customer has not allowed multiple bid submissions for request for quotes, you can view the bid you submitted. Here’s how:

• Log in to your portal.
• Click Request for Quotes on the left sidebar.
• Select the request for quote for which you submitted a bid.
• Click View Bid.

If your customer has allowed multiple bid submissions for request for quotes, you can view the latest bids and the previously submitted bids. Here’s how:

• Log in to your portal.
• Click Request for Quotes on the left sidebar.
• Select the request for quote for which you submitted bids.
• Click View Bid to view the recently submitted bid.
• Click View Previous Bids to view the previously submitted bids.
• Click Preview and Submit to view the latest bid created.