Create Vendor Credits

In this help document, you’ll learn the various methods by which you can create vendor credits in Zoho Spend.

Create Vendor Credit

To create vendor credit:

• Go to Vendor Credits under Payables.
• Click + New in the top right corner.
• Fill in the following details:
  • Vendor Name: Select the vendor for whom you’re creating the vendor credits.
  • Credit Note#: Enter the unique number for this vendor credit. If you want the vendor credit number to be auto-generated, click the Gear icon next to the field, select Continue auto-generating vendor credit numbers, enter the required Prefix and Next Number, and click Save.
  • Order Number: Enter the order number used as a reference for the vendor credit.
  • Vendor Credits Date: Enter the date when you’ll create the vendor credit.
  • Accounts Payable: The account through which you’ll track the amount you owe vendors for the vendor credit created.
  • Item Table: Add the items to be included in the vendor credit. Enter or select the items required from Item Details. Other details of the item, such as the Account, Tax, Rate, and Amount, will be auto-populated.
    • Click + Add New Row to add more items.
    • Click + Add Items in Bulk, select the required items and their quantities, and click Add Items to add items in bulk.
• Once you’ve added the required details, click Save.

Create Vendor Credit For a Bill

You can create vendor credit for a bill. The credits will be applied to the entire bill value. To create vendor credit for a bill:

• Go to Bills under Payables.
• Click the bill for which you want to create vendor credit.
• Click the More icon and select Create Vendor Credits.
• Click Proceed in the pop-up that appears. You’ll be redirected to the New Vendor Credits page.
• Fill in the required details and click Save.

Vendor credit will be created for the bill, and its status will be updated to Closed.

Clone Vendor Credit

If you want to create a vendor credit with details similar to an existing one, you can clone the existing vendor credit. Here’s how:

• Go to Vendor Credits under Payables.
• Click the vendor credit you want to clone.
• Click the More icon at the top and select Clone.
• Fill in the required details and click Save.

Import Vendor Credits

If you’ve created vendor credits from external sources, you can import them into your Zoho Spend organization. Here’s how:

• Go to Vendor Credits under Payables.

• Click the More icon in the top right corner.

• Hover over Import and:

  • Select Import Applied Vendor Credits if you have vendor credits that have already been applied to bills.
  • Select Import Vendor Credits if you have open vendor credits.

• Click Choose File and select the file you want to import. Or, drag and drop the file that you want to import.

• Select the Character Encoding and File Delimiter.
• Click Next.
• Check the mapping of the fields and click Next.
• Click Import.