Purchase Orders - Overview

A purchase order is an official document that a customer issues to a vendor indicating information about the items they want to buy, their quantities, and their prices. Let’s see how Purchase Orders work in Zoho Spend.

Statuses of a Purchase Order

A purchase order in Zoho Spend can be in one of the following statuses:

• Draft: Purchase orders that are created but not submitted for approval or sent to the vendor will be in Draft status.
• Issued: Purchase orders sent to vendors will be in the Issued status.
• Pending Approval: If Approvals is enabled for the Purchase Orders module, purchase orders sent to approvers for approval will be in the Pending Approval status.
• Approved: Purchase orders approved by the approvers will be in the Approved status.
• Closed: Purchase orders for which all the items have been converted to bills will be in the Closed status.
• Canceled: If the vendor rejects your purchase order, the order can be canceled and the status will be Canceled.