Expense Types

Expense types allow expense categories to be classified based on purpose. In Zoho Spend, you can associate your expenses with various categories such as air travel expenses, automobile expenses, lodging, etc,. You can group all these categories under a common expense type.

For example, the Allowances expense type can include your expense categories such as Parking and Office Supplies.

Once you create expense types, you can use them to set up budgets, configure spend rules, and control how much your employees can spend under each expense type.

Add New Expense Type

Here’s how you can add an expense type:

• Go to Settings on the left sidebar.
• Click Categories.
• Go to the Expense Types tab.
• Click + New Expense Type at the top right corner.
• Enter the Name for this expense type.
• Provide a Description, if necessary.
• Select the Categories you want to associate to this expense type from the dropdown.
• Select the Default Category from the dropdown.
• Mark the Allow attendees for this expense type checkbox if you want to allow attendees for this expense type.
• Mark the Configure per diem for this expense type checkbox if you want to configure per diem for this expense type.
  • Select how you want to record this expense type while creating per diem expenses. You can choose either as Components or Supplements.
  • Select how users can record per diem for this expense type. You can choose either Both per diem and actual expenses or As actual expenses.
    • Both per diem and actual expenses - Users can record expenses in two ways based on their requirements.
      • Under the Add Per Diem tab - If the expense has to be calculated based on the configured per diem rates.
      • Under the Add Expense tab - If you require your users to attach receipts to claim per diem or if the expense incurred is more than the per diem provided.
    • As actual expenses - If users are required to attach receipts or if they’ve incurred expenses more than the per diem provided, they can record the actual expense under the Add Expense tab.
• Click Save.

Edit Expense Type

Here’s how you can edit an expense type:

• Go to Settings on the left sidebar.
• Click Categories.
• Hover over the category you want to edit and click the More icon.
• Click Edit.
• Make the necessary changes and click Save.

Delete Expense Type

Here’s how you can delete an expense type:

• Go to Settings on the left sidebar.
• Click Categories.
• Hover over the category you want to delete and click the More icon.
• Click Delete.
• Confirm your action by clicking Delete again in the pop-up.