Mileage

If your employees regularly incur mileage expenses, you can add the mileage rates of your organization based on which the mileage expenses can be calculated.

Here’s how you can set mileage rates:

• Go to Settings on the left sidebar.
  (OR)
  Click Settings in the top right corner of the page.
• Click Policies under Setup & Configuration.
• Click the policy for which you want to set up mileage rates.
• Navigate to Mileage.
• Select a default mileage unit (km/mile) with which mileage can be calculated while recording a mileage expense.
• Select a default category (Fuel/Mileage expenses) for the mileage expenses. This category will be shown by default when users create a mileage expense.
• If the mileage rates in your organization are vehicle specific, you can add the vehicles used in your organization and associate appropriate mileage rates with it. Click + New Vehicle and add the vehicle details. The vehicles you add will be common to all policies.
• You can add the mileage rates of your organization. Click + New Rate.
• Provide a start date and a mileage rate for the vehicle to which the mileage rate applies. The mileage expenses you record after the start date will be calculated using this mileage rate.
• You can also create a default rate (created without specifying a date). Default rate will be applicable for mileage expenses that are recorded before the initial start date.
• Click Save.

Now, mileage expenses will be calculated using the set mileage rates.