Record Payment for Bills

If you’ve made payment for your bills, you can record them in Zoho Spend. In this help document, you’ll learn the various offline methods through which you record payments for bills in Zoho Spend.

Record Offline Bill Payment

To record payment for a single bill:

• Click Bills under Payables.
• Click Record Payment at the top.
• Fill in the following details:
  • Payment Made: Enter the amount paid to the vendor. By default, the total amount is auto-populated. If you’ve not paid the entire amount, you can enter the amount paid.
  • Payment Mode: Choose from the different payment modes or configure one of your own.
  • Payment Date: Enter the date you made the bill payment.
  • Paid Through: Choose the account in which you want to track this payment.
• Once you’ve added the required details, click Save.

The payment will be recorded, and the bill’s status will be updated to Paid or Partially Paid based on the amount recorded. You can view the details of the payment from the Payments Made tab on the bill’s Details page.

You can also record payments for multiple bills at once. Here’s how:

• Click Bills under Payables.
• Click Record Bulk Payment at the top.
• Fill in the following details:
  • Payments Made: Enter the amount paid to the vendor. By default, the total amount is auto-populated. If you’ve not paid the entire amount, you can enter the amount paid.
  • Payment Mode: Choose from the different payment modes or configure one of your own.
  • Payment Date: Enter the date you made the bill payment.
  • Paid Through: Choose the account in which you want to track this payment.
• Once you’ve added the required details, click Save.

Record Bill Payment via Check

You can record payments for bills using checks in Zoho Spend. Here’s how:

• Click Bills under Payables.
• Click the bill for which you want to record payment via check.
• Click the dropdown next to Record Payment at the top and select Pay via Check.
• Enter the Payment Date and select the Bank Account. Other details will be auto-populated from the bill.
• Click Save and Print Now or Save and Print Later.

The payment will be recorded. If you had selected Save and Print Now, the bill’s status would be Paid. If you had selected Save and Print Later, the bill will retain its existing status. It will be updated to Paid once you print the check.

Use Credits to Record Bill Payment

If your vendor provides damaged or fewer items, you can create vendor credits and use them to pay future bills from the vendor.

You can create vendor credits for a bill. The credits will be automatically applied to the bill. To create vendor credits:

• Click Bills under Payables.
• Click the bill for which you want to create vendor credits.
• Click the More icon in the top right corner and select Create Vendor Credits.
• Click Proceed in the pop-up that appears. You’ll be redirected to the New Vendor Credits page.
• Fill in the following details:
  • Credit Note Number: The unique number for the credit note.
  • Order Number: The order number for the credit note.
  • Vendor Credit Date: The date when you created the vendor credit.
  • Item Table: Add the items to be included in the purchase request. Enter or select the items required from Item Details. Other details of the item, such as the Account, Tax, Rate, and Amount, will be auto-populated.
    • Click + Add New Row to add more items.
    • Click + Add Items in Bulk, select the required items and their quantities, and click Add Items to add items in bulk.
• Once you’ve entered the required details, click Save.

The vendor credits will be created, and the associated bill’s status will be updated to Paid.

If you’ve made excess payments to a vendor or have any credits remaining, you can apply them to a bill to record payment. Here’s how:

• Click Bills under Payables.
• Click the bill for which you want to create vendor credits.
• Click the More icon in the top right corner and select Use Credits.
• Enter the Credits to Apply and click Save in the pop-up that appears.

The vendor credits will be applied to the bill, and the bill’s status will be updated to Paid.