Bill Reconciliation

Bill Reconciliation helps you avoid overpaying for purchases by verifying bills against purchase orders and purchase receives. Bills that are not associated with purchase orders and purchase receives, or bills that have mismatched item prices will be flagged. A warning will be displayed for those bills.

Enable Bill Reconciliation

To enable Bill Reconciliation:

• Go to Settings in the top right corner of the page.
  (OR)
• Click Settings on the left sidebar.
• Click Bills under Payables.
• In the General tab, slide the toggle next to Bill Reconciliation to Enabled.
• Choose the reconciliation method.
  • 2-Way Matching: The items in the bill will be compared with the items in the purchase order. If the bill items don’t have an associated purchase order or if there’s a mismatch of items’ prices, then the bill will be flagged with a warning.
  • 3-Way Matching: The items in the bill will be compared with the items in the purchase order and purchase receive. If the items in the bill don’t have an associated purchase order and a purchase receive, or if there’s a mismatch of items’ prices, then the bill will be flagged with a warning.
• Click Save.

View Flagged Bills

Bills that are not associated with purchase orders and purchase receives, or have mismatched item prices, will be flagged. A warning is displayed on the Bills List page, the Details page of those bills, and the Record Payment page when such bills are selected for payment.

Here’s how you can view the warning on the Bills module:

• Click Bills under Payables.
• Click All Bills at the top and select Violated Bills. All bills with violations will be displayed, along with a warning icon next to them.
• Click any bill. A banner with the reasons why the bill was flagged will be available.
• Click View Item Details next to a reason to view additional information.

Here’s how you can view the warning on the Payments Made module:

• Click Payments Made under Payables.
• Click + New in the top right corner.
• Fill in the required details.
• If there are flagged bills for the selected vendor, a warning will be displayed below those bills.

Disable Bill Reconciliation

You can disable Bill Reconciliation if required. Here’s how:

• Go to Settings in the top right corner of the page.
  (OR)
• Click Settings on the left sidebar.
• Click Bills under Payables.
• In the General tab, slide the toggle next to Bill Reconciliation to Disabled.
• Click Save.