Manage your electronic health records better with Zoho RPA

Medical Record Management

Managing medical records is like navigating a maze. With piles of paper and complex filing systems, finding the right record can feel like finding a needle in a haystack; and that's not to mention the risk of errors and breaches of patient confidentiality. It's a time-consuming, error-prone process that drains resources and slows down patient care.

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No more medical paper trails and lost hours

With its easy-to-use user interface, Zoho RPA software bots can optimize medical record management—whether it's extracting patient demographics from Windows-based EHR systems, automating logging in to web portals, retrieving lab results, or importing patient data from Excel spreadsheets into EHR systems.

With RPA, healthcare providers can access patient records instantly, improving decision-making and patient care. The accuracy rate of record management is increased, mitigating the risks associated with manual errors and ensuring data integrity. Plus, with built-in security measures, Zoho RPA ensures patient confidentiality and compliance with regulatory standards.

How Zoho RPA can help you with end-to-end medical record management

Let's take a closer look at how you can reduce manual errors and streamline your record management workflow with Zoho RPA:

Stage

Without Zoho RPA

With Zoho RPA

Initial consultation documentation

Patient's medical history and symptoms are recorded by the medical staff during each consultation.

RPA software bots can be easily configured to retrieve patient's medical history directly from the EHR system.

Lab test requests

The medical staff enters lab test requests into the system and follows up with the lab. Given the high-volume nature of this task, it often results in delays or missed reports.

Upon configuration with the RPA bot, entry and tracking of lab test requests can be fully automated and streamlined.

Lab test data management

Staff checks the lab systems and transfers results to the patient's EHR.

The bot can automatically retrieve lab results and update the patient's EHR, providing instant access and accurate data for healthcare providers.

Updating patient's treatment plans

Post consultation, doctors record the treatment plans and transfer it into patient's EHR.

RPA bots can automate updates to patient treatment plans based on new data.

Insurance claim preparation and submission

The administrative staff gathers patient's data, fills out insurance claim forms. . The claims are then submitted to the insurers and tracked.

The administrative staff can configure the RPA software bots to automate the collection of patient data, completion of insurance claim forms, claim submission to insurers and monitoring the claim status — reducing processing time by 80%.

Record archiving

To manage data, the medical staff archives volumes of old patient records, including taking manual backups in other devices, hard disks.

Healthcare providers can be empowered with RPA bots which can automate the archiving of old patient records, ensuring they are stored correctly and can be retrieved easily when needed.

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Frequently asked questions

  • What is Zoho RPA?

    Zoho RPA is a cutting-edge solution that automates manual, tedious, and repetitive tasks to streamline processes and operations. By connecting a vast array of modern and legacy applications, it's designed to redefine how you approach automation.

  • What are the benefits of Zoho RPA?

    Strategic automation: Let bots handle manual, repetitive tasks, allowing your team to focus on other, more important initiatives.

    Seamless integration: Connect with a vast array of 900+ modern and legacy applications.

    Scalability: Grow your automation capabilities in line with your business needs.

  • What are the key features of Zoho RPA?

    • Web automation
    • Windows automation
    • Excel automation
    • Files & Folders automation
    • API cloud services integration
    • Deluge custom functions
    • Powerful Windows and web-based recorder

  • What primary target processes are suitable for RPA automation?

    Zoho RPA can automate four types of primary target processes:

    • Manual
    • Repetitive
    • Rule-based
    • Processes with low-exception-rate