What's New

2024

Nov

Task Custom Function

Enhancements

Phase Owners can be used as a parameter when adding arguments in a task custom function.

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Task List

Enhancements

Task lists flag can now be set by default. The default option will be selected whenever a new task list is added. 

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Oct

Bigin Integration

New

Bigin, a small business-focused CRM, helps you manage your customer pipelines efficiently. Zoho Projects now integrates with Bigin. This allows users to create a project from Bigin and manage it from Zoho Projects. Users can also import clients and contacts from Bigin to Zoho Projects.

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Unused Fields in Task and Timesheet Layouts

Enhancements

We have now made it easier to access all the unused fields in Task and Timesheet layouts. 

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Baselines

Enhancements

Create, Edit & Delete access for Baselines have been added as separate permissions. 

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Field Level Permissions

Enhancements

Field level permissions are now available for phase and issue modules. 

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Sep

Tasks

Enhancements

Task module can now be renamed and disabled in the portal from the setup. 

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Task Layouts & Fields

Enhancements

Users can search for custom fields from the Search Fields box.

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Task Import

Enhancements

Users can now import tasks with only Duration. Tasks will be imported without any start and end date.  

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Time Log Notes

Enhancements

A fully-featured editor is now available in the Notes section of time logs, both when adding or editing.

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Task Completion Date

Enhancements

The restriction on completing tasks before the scheduled start date is now removed. Tasks can be completed before their scheduled start date. 

Timesheet Filters

Enhancements

Users can filter timesheet data using Milestone as one of the criteria.

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Aug

Project Budget

Enhancements

Zoho Projects now supports tracking budget with both Cost Budget and Budgeted Hours simultaneously across all modules (Based on Project, Phase, Task, or User).

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Timesheet

Enhancements

We have introduced custom views in the Timesheets module. Users can create a view based on specific criteria and save it as a default view. 

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Portal Users

Enhancements

A Cost Effective From date can now be set for user costs when editing them at the organization level.

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Jul

Blogs

Most project management teams juggle multiple projects, each with its own set of deadlines and priorities. The sheer volume of tasks and the need for constant updates makes it difficult to keep everything on track. While Zoho Projects can help significantly, it might feel like your project management team needs something more to keep the wheels turning.

If you feel the same way, we have something exciting in store just for you. From the existing Zia Bot, which will help you monitor and update your projects on the go, to an AI assistant that interprets all the reports that you'll ever need—this new update has it all.

 

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Task Reminder

We have enhanced the task reminder with more options. 

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Jun

People Integration

Enhancements

We have updated the integration with Zoho People to allow half-day leaves. Users can apply for half-day or full-day leaves from the Calendar module in Zoho Projects. 

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Users

Enhancements

Zoho Projects now allows you to invite users from any screen by clicking on the Invite Users button on the left navigation panel. 

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Zoho Projects add-on for Google Workspace

Enhancements

The Zoho Projects add-on for Google Workspace now supports Google Smart Chips. Simply enter the task or issue URL into Google Docs to view their information.

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May

Profiles

Enhancements

Permissions for Archiving Projects, Trashing Projects, Project Groups, Project Templates, and Project Layouts have now been separated for better moderation and control.

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Gantt

New

We have enhanced the Task Gantt chart with a Timeline view. Using this option, users can view their tasks directly on the timeline. Users can also add tasks and reschedule them directly from the timeline.

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Apr

Issue Custom Fields

Enhancements

Zoho Projects supports additional field types in the Issue Layout. Users can customize their New Issue form to gather all the relevant information. 

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Mar

Workload Report

New

Zoho Projects Resource Utilization has been upgraded to Workload Report.

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Task Dependency

Enhancements

Auto suggest feature makes it easier to set task dependencies from the list view.

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Feb

Schedule Functions

Enhancements

Custom functions can now be scheduled to run at a specific date and time. Users can also set a frequency to repeat the function.

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Whiteboard

New

Whiteboard allows visual collaboration among team members. It is available in the attachment pickers in Zoho Projects and can be added to Projects, Milestones, Task Lists, Tasks, Issues, and Feeds. 

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Issue Resolution

Enhancements

We have now introduced an HTML editor in the Issue Resolution section.

Jan

Introducing Zoho Projects 8.0

Blogs

The newest version of Zoho Projects is built with a mission to tighten the gaps between functionality and user experience, for a platform that's a joy to work on. And we firmly believe that Zoho Projects 8.0 can do just that!

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Task Invoicing

Enhancements

Users can now generate invoices at a task level. The invoices can be accessed quickly from the task details page. 

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Currency

Enhancements

Portals with a base currency set can now view user rates and costs in the respective project currency. 

2023

Jul

Timesheets

Enhancements

Time logs that overlap with other entries on any given date can now be restricted from the setup page.

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Custom Functions

Enhancements

We have introduced gallery custom functions for projects to help you get started.

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Mobile Updates

Mobile App

The iOS and Android apps now support the following features and enhancements:

- Timesheets: Custom fields; Revamped detail page; Timeline view for time logs & timers; Filter by custom fields; Add notes when pausing timers; and Time log access control

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Jun

Issue Tracker

Enhancements

Issues can now be moved from one project to another in bulk.

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May

Timesheets

Enhancements

Users can now import timsheets to their projects using XLS, XLSX, or CSV files.

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Budget

Enhancements

The Cost Per Hour assigned to users can be changed for a selected effective date. This will reflect in tasks and timesheets added on or after this date.

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Apr

Mobile Updates

Mobile App

The iOS app now supports the following features and enhancements:

- Dashboard Widgets: Team status and Task progress

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Mar

Workflow Rules

New

Automate routine project updates using Workflow Rules. Associate custom functions or webhooks to achieve more customized automation.

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Custom Functions

New

Custom functions allow users to define the automation they want to achieve. The functions can be associated with Workflow Rules to automate project updates.

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Email Alerts & Templates

New

Send out custom email alerts to users when specific project trigger or event occur. The alerts can be associated with Workflow Rules.

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Webhooks

New

Webhooks enable users to send automated HTTP notifications to third-party applications. Webhooks transmit real-time data when a project level event or trigger occurs.

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Read-Only Profiles

New

We have introduced Read-Only profiles in the latest user based Enterprise plan. Users in this profile can only view the work items in Zoho Projects and cannot perform any actions.

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Mobile Updates

Mobile App

The iOS and Android apps now support the following features and enhancements:

- Notifications: Filters in notifications; Marking all notifications as read; and Flags for notifications

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Feb

Parallel Transition

Enhancements

Users can set Parallel Transitions, i.e. two or more transitions that need to be executed before a task changes its state.

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Macro Rules

New
Macro Rules allow users to update tasks in bulks based on certain conditions. Users should execute the rule manually and if the conditions are met, task fields can are updated with predefined values.
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Jan

Private Task Layouts

Enhancements

Create a copy of existing layouts and mark them as Private layouts. A private layout can only be accessed by users who are part of the projects associated with it.

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Project Groups

Enhancements

Project groups can be assigned a prefix. The prefix is appended to all projects that are part of the group.

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Timesheets

Enhancements

Users can select an approver when adding time logs. (Portal Owner and Project Owner can always approve time logs). For all subsequent time log requests, this user will be selected as an Approver by default.

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Mobile Updates

Mobile App

The iOS app now supports the following features and enhancements:

- Tags: Create, view, and add tags; Associate tags; and Filter based on tags

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2022

Dec

Change Blueprint Layout View to List View

Enhancements

Blueprints are grouped together and listed based on the layout that they are associated with.

User Log Summary

Enhancements

Time Log summary of the users can be viewed from the weekly add log page.

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First day of the week

Enhancements

Users can now set Saturday as the first day of the week under the Date & Time Settings.

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Unused Fields in Task and Timesheet Layouts

Enhancements

Users can now view and manage unused fields in Task and Timesheet layouts.

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Nov

Notifications

Enhancements

Easily access and modify your preferences from the Notifications section. Choose the projects for which you want to receive notifications to reduce clutter.

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Zoho Directory Integration

Enhancements

Zoho Directory is an identity and access management software that allows you to authenticate and manage access provision to multiple products. By integrating with Zoho Projects, the users will be able to access Zoho Projects directly from their Identity Provider.

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User and Multi-user Picklist in Layouts

Enhancements

In project, Issues, and task layouts, users can now select role-based user picklists and multi-user picklist.

Sharepoint Extension

New

SharePoint is a web-based document management and storage platform that allows users to collaborate and work on documents with ease.

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Oct

Task Lists

Enhancements

Users can clone an existing task list. This will create a copy of the task list, with all of its tasks and associated fields.

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Milestones

Enhancements

A status timeline shows the progression of milestones. Users can also monitor the time taken by a milestone to go from one stage to the next.

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Sep

Revenue Budget

Enhancements

We have introduced Revenue Budget to track project revenue along with the project cost. Project Revenue is the amount expected to be paid by the client.

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Issues

The Issues module, under Work Overview, now supports custom views.

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Project Configuration

Enhancements

Configure task dependency at the project level. The configuration will only apply to the project that is selected and will not affect the portal level setting.

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Aug

Calendar

Enhancements

We have added drag and drop functionality to the Week and Day views of the calendar, enabling users to schedule events or add other activities quickly.

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Mobile & API Access

Enhancements

Mobile and API access can now be controlled from the settings page.

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Font Family and Font Size

New

We have included a small selection of fonts and sizes for users to select from.

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Tags

Enhancements

Tags can be imported using XLS, JSON, and CSV files when importing data to Projects.
 

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Jul

Timesheets

Enhancements

Timesheet settings can now be configured to allow time logs for Tasks, Issues, and/or General logs. Access can also be given to permit use of timers and/or manual entries,

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Improve your efficiency with new ways of automating tasks and accessing apps in Zoho Projects

Blogs

In project management, a great deal of time is spent switching between tabs, updating task statuses, and notifying relevant teammates. Despite taking up a significant part of one’s work hours, these repetitive tasks often feel inconsequential when assessing one’s productivity. The latest Zoho Projects updates aim to reduce project delays caused by mundane yet unavoidable tasks and help teams stay on top of their schedules.

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Jun

Task Custom View

Enhancements

Users can choose which columns to display when creating or editing a custom view.

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Reports

New

We have introduced Issue Reports at the organisation level. The reports display the number of issues against various criteria.
 

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May

Web Tab

New

Create web tabs within the product and embed URLs from third-party applications.

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Custom Functions

Enhancements

We've included a handful of gallery functions to help you get started with custom functions.

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Task Dependency

Enhancements

Task dependencies can now be viewed and set in the Classic and Plain task views.

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Apr

Timesheet

Enhancements

Set a threshold for time log reminders. Users will receive a notification if their time logs are less than the set threshold.

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Task Layouts

Enhancements

When changing to a new task layout, all tasks having statuses that are absent in the destination layout should be mapped to a new status.

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Meeting Integration

Enhancements

The Meet Now option in the Discuss section of Zoho Projects is available only if the portal is integrated with Zoho Meeting.

Custom functions and other updates that will elevate your project management

Blogs

Teams work in different ways. They don’t all require the same project management software features, so we aim to make Zoho Projects as customizable as possible. To provide a great user experience for all teams, we have introduced Custom Functions to our Developer Space. In this article, we’ll cover this new addition, along with other major updates to Zoho Projects.

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Mar

Timesheets

Enhancements

Timesheets now allow you to exporting data with filters applied. The entire data set will be exported for all criteria that are not selected in the filter.

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Zoho Cliq

Enhancements

Zoho Cliq can be disabled for the entire organization in Zoho Projects.

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Import Tasks

Enhancements

Users can now sync their task status in the import file with the project status. Users can also create a new status and then map it to the status on the file during the import process.

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The continued value of Zoho Projects: report from Nucleus Research

Blogs

Software that adapts to changing business requirements will always stay relevant. A great project management tool helps teams stay organized and complete work on time. It optimizes processes that are otherwise inefficient so that team members can stay productive. With remote work, project management tools have become essential to maintaining open communication with stakeholders.

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Feb

Milestones

Enhancements

We have introduced chart view for milestones. The charts can be accessed from the milestone details page.

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Pick Lists

Enhancements

Users can edit or delete pick list values from the Pick List Field Properties form.This is applicable for single and multi-select pick lists.

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Users

Enhancements

Portal and client users can now be filtered based on multiple criteria.

Profiles

Enhancements

Profiles can be created or customized with additional permissions to edit or delete comments.

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Tasks

Enhancements

Create a Deluge function and run it to automate the workflow of your tasks. These functions can be triggered by one or more task workflow rules and blueprints.

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Jan

User Hierarchy

New

Zoho Projects supports user hierarchy. Users can view the reporting details of a user in a tree structure. The hierarchy is based on roles.

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Timesheet

Enhancements

Timesheet module supports grid view. The grid view shows data by module (tasks and issues) or by users.

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Profiles and Roles

Enhancements

Admins can set a role or profile as a primary. The primary role and profile will be selected by default when adding a user.

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Issues

Enhancements

Status Timeline feature in the issue details page allows you to visually track the status of an issue. Depending on your preference, you can view the Issue status in either a timeline or a list view.

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2021

Dec

Custom Field

Enhancements

Integration Field allows the users to update data from Zoho CRM. By enabling this field, users can establish a relationship between the data in Zoho Projects and the data in Zoho CRM. 

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Nov

Baseline

Enhancements

Zoho Projects now supports comparison between two baselines.

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Time Logs

Enhancements

Set reminders to notify users to fill their time logs. Reminders can be sent daily or weekly.

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Oct

Layouts & Fields

New

Create unique Milestone layouts, sections, and fields to collect project-related data.

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Gantt Chart

Enhancements

Use the the new colour picker to customise the Gantt task bar.

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Task Update

Enhancements

Users can now select multiple tasks and update the task owners in a single action.

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Sep

Disclaimers

New

Create and display disclaimers to specify scope of the product to users.

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Task Layout Rules

New

Configure the fields to be displayed using conditional layout rules. Create relational fields using dependent layout rules.
 

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Users

Admins can now activate or deactivate users in bulk.

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Aug

Flexible Invoicing for Milestones

Enhancements

Users can now add individual milestones as separate line items in an invoice. This requires Zoho Invoice integration.

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Timers

Enhancements

Users can add notes when they pause the task or issue timer.

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Jul

Microsoft Teams Bot

Enhancements

Task field updates and comments are pushed to MS Teams bot and outlook email as action cards. Users can add comments, change task owner, or mark the task as complete from the action cards.

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Resource Utilization Chart

Enhancements

The Resource Utilization chart now supports assigning tasks to users. Existing task assignment can also be removed or modified.

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Jun

Timesheet Layouts & Fields

Enhancements

Timesheet layouts now support a new field. Lookup fields can be used to associate existing fields with a timesheet. The value of the field can be used as a reference when adding time logs.

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Zoho Sprints Integration

Enhancements

Zoho Projects - Zoho Sprints integration supports issue sync. Issues added in Zoho Projects can be tracked from Zoho Sprints.

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Profles and Roles

Enhancements

Zoho Projects Profiles feature allows admins to set project field level permissions. This function allows users to control permissions to edit, view, or hide default or custom project fields.

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May

Blogs

Now you can wish your team in Arabic too with Zoho Projects! That’s right, we’re launching the support for Arabic in our software, along with full RTL support. Be it with your teammates, clients, or other stakeholders, bridge the communication gap by conversing easily in your native language.

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Task Custom Views

Enhancements

Users can now create custom views from Work Overview > Tasks section. These custom views will be applicable to tasks across projects.

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Apr

Work smarter with these intelligent features in Zoho Projects

Blogs

In the 2020 edition of PMI’s Pulse of the Profession, one of the top three factors that executive leaders attributed to project success was investing in the right technology (32%). However, what’s the right technology for you? This can vary based on your industry, role, type of organization, and nature of work. But the one factor that wins uncontested is the ability of a tool to be adopted by people. In other words, how easily can software be adopted or implemented by your organization?

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Workflow Rules

New

Manage tasks efficiently with criteria and actions using workflow rules for tasks.

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Webhooks

New

Configure webhooks for tasks and send real-time data between applications based on events.

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Timesheet

Enhancements

Control who can log time for tasks and bugs. Set it to Owned to allow only assigned users to log time or set it to All to allow anyone to log time.

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Mar

Project Budget

Enhancements

Zoho Projects now supports task level budget. Set a budget based on task hours or amount.

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Timelogs

Enhancements

Restrict users from logging time for weekends, holidays, or leaves.

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Feb

Flexible Work Hours

New

Allot different work hours on different days for a task using flexible work hours.

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Teams

Enhancements

Teams can now be assigned tasks and issues.

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Jan

Introducing Zoho Projects 7

Blogs

First launched in 2006, Zoho Projects has evolved from a simple online project management tool to a comprehensive solution. As we step into our 15th year, we’re excited to introduce our latest version, Zoho Projects 7.

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Calendar

New

We have introduced day and week view in the Calendar module. View milestones, tasks, issues, events, and meetings by week or by day.

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Issue Kanban

New

Issue Kanban board now supports custom views. Create custom Kanban views and set them as your default.

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Time Logs

Enhancements

Weekly time logs now support adding start and end time similar to the daily time logs.

2020

Jul

Third Party Integrations

Blogs

Last year, we asked our users what add-ons you’d like to see in the future for Zoho Projects. Many of you sent in your requests, and we heard you loud and clear! We’re pleased to announce the new third-party integrations we have coming up in our first release.

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Maintain Task Order

Enhancements

Users can now maintain the order of tasks after marking them complete. The setting can be accessed and enabled from the global setup.

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Jun

Outlook Adaptive Cards

Enhancements

Microsoft Office 365 integration let's you perform actions using Outlook Adaptive Cards sent via email. Now you can also perform transitions from the Outlook Adaptive Cards.

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May

The Project Management Guide for Remote Teams

Blogs

The global pandemic has been forced teams, workplaces, and entire organizations to adopt remote work, which set into motion a conversation on the workplaces of the future and working from home beyond the current crisis.

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Timesheets

New

Customize your timesheets using layouts. Add sections and custom fields to layouts to capture relevant information.

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Apr

A project management tool for every business

Blogs

Gone are the days when manufacturing industries, construction and software companies were the only major consumers of project management tools. Every industry has slowly evolved to understand the importance of using a project management methodology to handle all their tasks systemically.

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Dependency Status

Enhancements

Dependent tasks in the task details page are now hyperlinked. Click on the dependency status to view all the dependent tasks. Clicking on the task name will open the corresponding details page.

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Mar

Introducing new and improved Gantt chart in Zoho Projects

Blogs

We’ve introduced a few cool upgrades to make your Gantt chart experience a whole lot better!

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Zoho Expense

New

Track and manage project related day-to-day expenses with the Zoho Expense integration.

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Time logs

Enhancements

Time logs can now be restricted based on the work hours allotted for the tasks.

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Gantt Chart

Enhancements

We have updated our Gantt chart. Zoom in or fit the Gantt to width. View more options (Dates, Assignee, Task Title, and Overdue tasks) on the Gantt now.

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Tags

Enhancements

Tags are now available for issues. Create tags and group related issues.

Feb

Currency

New

Track and manage your projects in your home currency. Set exchange rates to determine project value in home currency.

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Task Layouts

Enhancements

Add or remove priority, recurrence, and reminder fields from task layouts.

Jan

New

Create tags and associate them with modules in Zoho Projects. Use tags to get a consolidated view of all associated modules.

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Custom fields

Enhancements

We have introduced 4 new custom fields in task layouts. Currency, Percentage, Checkbox, and Date & Time fields.

Custom views

New

Custom views are now available in the projects list view. Use filters and criteria to create a view and save it.

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Unified text editor

Enhancements

We now have a unified text editor across comments, status, description, and forums for a better experience.

Click here to view our 2019 and 2018 updates!