Who can benefit from recurring meetings?
Scheduling a recurring meeting can be useful for people in any profession. Here are some of the best use cases for recurring meetings:
Share updates regularly
Sharing updates about work regularly helps keep your team members on the same page. Create recurring meetings on a daily or weekly basis to enable your team members to keep track of everything that’s happening and what still needs to get done.
Add co-hosts
Schedule recurring meetings with co-hosts to make sure your recurring appointments go forward even when you have to be absent. Your online meetings will be conducted seamlessly in the presence of co-hosts.
Analyze progress
Recurring meetings are an important part of common strategies project teams use to achieve their goals. Use your weekly recurring meetings to analyze performance and evaluate progress.
Keep in touch with your team
Physical proximity is no longer required for most teams to function. Stay in touch with your remote team members through recurring meetings even when you’re away from work.
How to schedule a recurring meeting
- 1.Check Recurring Meeting if you would like to schedule a recurring meeting. This will open up additional recurrence options.
- 2.Under Repeat type, select the recurrence pattern, on how often you need the meeting to recur: Daily, Weekly, Monthly.
- 3.Specify how your meeting will repeat, the amount of occurrences and when it will end. You can have the recurring meeting end on a specific date or after a certain number of occurrences.
- 4.Set reminders at multiple times before your recurring call meeting starts. Reminder emails will be sent to participants based on this setting.
- 5.Check Session Files to attach any relevant PPTs, PDFs, and video files to the meeting you're scheduling.
- 6.Click Schedule.
Benefits of scheduling recurring meetings
Create only once
Schedule your regular meeting just once and make it recur daily, weekly, or monthly as you need. Specify the number of times you want the meeting to repeat or enter an end date on which you want the recurring schedule to end.
Repeat on specific days
Set your meetings to recur on specific days of the week. For example, you can create recurring meetings for every Monday, or for all Mondays and Wednesdays, and so on.
Meeting reminders
Keep your meeting engagement and attendance rates high with recurring meeting reminders. Send automated reminder emails to your meeting participants and schedule when you'd like them to go out.
Medical professionals
Doctors and nurses can use recurring meetings to regularly check in with their patients remotely. They can use video meetings to see and speak to their patients using Zoho Meeting.
Learn moreProject teams
Schedule recurring meetings to replace regular in-office stand-ups to communicate with your remote team. Help your team members overcome short-term challenges and keep them on track with project goals.
Learn moreResearch students
Researchers in numerous fields can use recurring meetings to regularly communicate their progress with their mentors and advisors. Use video conferencing, screen sharing, and remote control to collaborate on documents.
Learn moreLook at what our customers have to say about Zoho Meeting
Are recurring meetings productive?
The productivity of recurring meetings can vary based on how they are conducted, their purpose, and how focused they are on achieving objectives. Regular evaluations and periodic adjustments to the meetings can further enhance productivity over time.
5 tips to have productive recurring meetings
Clear objectives:
Define clear objectives for each meeting and share the agenda in advance, allowing participants to come prepared.
Appropriate frequency:
Adjust the frequency of recurring meetings as per necessity to avoid unnecessary meetings for your workforce.
Time management:
Start and end meetings on time to respect participants’ schedules, with specific time slots allotted for agenda items.
Engaging environment:
Encourage active participation from all meeting participants, making them feel comfortable sharing ideas and providing feedback.
Follow up on action items:
Take note of action items during the meeting, and follow up on these in subsequent meetings to ensure progress.
Frequently Asked Questions
01. What is the meaning of recurring meeting?
A recurring meeting is a pre-planned and regularly scheduled online meeting that takes place either on multiple occasions or as a single instance. It has the convenience of using the same meeting ID and preferences for each occurrence. With Zoho Meeting, you can effortlessly schedule meetings with multiple occurrences, ensuring consistency and ease of access for participants.
02. What are the types of recurring meetings?
Recurring meetings can be of different types based on the purpose and nature of the gathering. Some of the most common types of recurring meetings are:
- 1. Weekly status meetings: Regular gatherings to update team members on project progress and discuss any challenges.
- 2. Monthly review meetings: Periodic reviews to assess overall performance, address issues, and plan for the upcoming month.
- 3. Scrum meetings: Daily stand-up meetings in development to discuss tasks, challenges, and progress within a short time.
- 4. Training sessions: Recurrent meeting sessions aimed at educating and developing skills among participants.
- 5. Strategy meetings: Scheduled discussions focused on long-term planning, goal-setting, and strategic decision-making.
03. How to schedule recurring call meetings?
You can schedule recurring meetings by clicking on the More Options menu and selecting the Repeat type while scheduling an online meeting.
04. How to schedule a recurring meeting in Outlook?
While creating a new meeting in Outlook, fill in the meeting details, check Repeat and choose the recurrence pattern that suits your needs (daily, weekly, monthly, or custom). Save the recurring meeting by clicking Save.
05. How to set up recurring meetings with Microsoft Teams?
When creating a Teams meeting in Microsoft Teams, click on the recurrence drop-down menu which is set to "Does not repeat" by default, and select your desired recurrence pattern.