## Documentation Index

Access the complete documentation index at:
https://www.zoho.com/au/books/help/llms.txt

Use this file to discover all available documentation pages before proceeding.

# Receivables

The Receivables section contains a list of reports which show all the money that you are to receive from your customers from different sources.

## Customer Balance Summary

A **Customer Balance Summary** is a financial report that provides an overview of the outstanding balances or amounts that your customer owes you.

To generate this report:

*   Go to _Reports_ on the left sidebar.
*   Navigate to _Receivables_ and select **Customer Balance Summary**.

Let us take a look at the details that this report contains:

Field

Description

Customer Name

The customer(s) who owe money.

Invoiced Amount

Customer’s total sales for the selected date range.

Amount Received

The total amount received from a customer for the selected time frame.

Closing Balance

The total amount that your customers owe you at the end of a specific period.

To customize this report:

*   Click the **Customize** icon on the top right corner of the page.

You will be able to find two sections:

*   General
*   Show / Hide Columns

### General

Under **General**, you will be able to customize the report based on the following filters:

Filter

Description

As of Date

Date Range

Date Range

Select the time period for generating the report. This can be for the current or previous period/year, or you can specify a custom time period of your choice.

Group By

The report’s columns will be grouped by the options that you select.

Exclude customers with zero closing balance

Check this option if you want to exclude customers who owe you no money at the end of a specified period.

Advanced Filters

You can further filter your report based on Vendor Name, Branch and GST Treatment.

*   Click **Run Report**.

### Show / Hide Columns

In this section, you can choose the columns to be displayed in the report.

*   Click the **\+ Create** icon next to a column to include it in the report.
*   Click **Run Report** to view the report. Or click **Save as Custom Report** to save and view the report later.

* * *

## Aging Summary 

This report contains all the money that your customers owe you based on the invoice due date or the invoice date. in different time intervals or on a certain date. By default, this report displays the balances for the following intervals:

*   Current (on the same day)
*   1 - 15 days
*   16 - 30 days
*   31 - 45 days
*   > 45 days
    

For example, if you generate the report for today’s date, and have an invoice whose due date has passed a week ago, then it will be shown in the 1 - 15 days section.

To view this report:

*   Go to **Reports** > **Aging Summary** under the **Receivables** section.

![Aging Summary](/books/help/images/reports/aging-summary.png)

In this report, you can see the following details of your customers:

*   The amount they owe you in different time intervals based on the invoice due date.
*   Total amount outstanding for them (Total).

You can click on any of the customers to view their detailed drill-down summary.

To customize this report:

*   Go to **Reports** > **Aging Summary** under the _Receivable_\* section.
*   Click **Customize Report** on top of the page.

![Customize Report](/books/help/images/reports/aging-summary-cust1.png)

Fields

Description

As of

Select the time interval for which you want to generate the report or set a custom period of your own.

Aging By

Generate the report based on the Invoice Due Date or the Invoice Date.

Aging Intervals

Choose the length and the number of intervals.

Group By

Group the report either by Salesperson or Currency.

Show By

Generate the report based on the Outstanding Invoice Amount or the Invoice Count.

Credit Notes

Choose to display the Credit Notes or the Manual Journals of the customers (if any).

You can also choose which fields you want to show in the report. Here’s how:

*   Click the **Show / Hide Columns** under **General**.
*   Choose the fields under **Customer** which you want to display in your report.
*   Click **Run Report**.

![Customize Report](/books/help/images/reports/aging-summary-cust2.png)

### Schedule Report

You can schedule the report to be sent to your email address or other users in the organization. The report will be sent in different time intervals at a specific time. Here’s how you can set this up: Click the **Schedule Report** button in the top right side of the page. Enter the parameters for the report. Click **Save**.

![Schedule Report](/books/help/images/reports/schedule-report.png)

The report will be automatically sent to your email at the specified time and interval.

* * *

## Aging Details 

This report contains the split up of transactions in the [Aging Summary](/au/books/help/reports/receivables.html#aging-summary) report. You can generate the report for different customers.

To view this report:

*   Go to **Reports** > **Aging Details** under the **Receivables** section.

![Aging Details](/books/help/images/reports/aging-details.png)

Let us take a look at the different sections that this report contains:

Fields

Description

Date

Date on which the transaction was created.

Transaction#

Transaction ID.

Status

Status of the transaction.

Customer Name

Customer for whom the transaction was created.

Age

Number of days passed the due date of the transaction.

Amount

Total value of the transaction.

Balance Due

Balance due for the transaction.

To customize this report:

*   Go to **Reports** > **Aging Summary**\*\* under the Receivables\*\* section.
*   Click **Customize Report** in the top of the page.

![Customize Report](/books/help/images/reports/aging-summary-cust1.png)

You can customize the report based on:

Fields

Description

As of

Filter the report for a week, month, year, or set a period of your own.

Aging By

Generate the report based on the Invoice Date or the Invoice Due Date.

Aging Intervals

Select the number of intervals and the length of the intervals.

Customer Name

Select the customer for whom you want to generate the report.

Group By

Group the report either by the Customer, Salesperson or Currency.

Credit Notes

Include the credit notes and/or manual journals in the report by marking the box next to them.

You can also choose which fields you want to show in the report. Here’s how:

*   Click the **Show / Hide Columns** under **General**.
*   Choose the fields under **Customer** which you want to display in your report.
*   Click **Run Report**.

![Customize Report](/books/help/images/reports/aging-summary-cust2.png)

You can download this report by clicking **Export As** in the top right corner of the page and selecting the file format in which you want to download.

You can also print the report by clicking the **Print** icon in the top right side of the page.

### Schedule Report

You can schedule the report to be sent to your email address or other users in the organization. The report will be sent in different time intervals at a specific time. Here’s how you can set this up:

Click the **Schedule Report** button in the top right side of the page. Enter the parameters for the report. Click **Save**.

![Schedule Report](/books/help/images/reports/schedule-report.png)

The report will be automatically sent to your email at the specified time and interval.

* * *

## Invoice Details 

This report contains the details of all the invoices that you have created for various customers in your organization along with the due dates and their pending balances.

To view this report:

*   Go to **Reports** > **Invoice Details** under the **Receivables** section.

![Invoice Details](/books/help/images/reports/invoice-details.png)

To customize this report:

*   Go to **Reports** > **Invoice Details** under the **Receivables** section.
*   Click **Customize Report** on top of the page.

Select the following fields:

Fields

Description

Date Range

Select the date range for which you want to generate the report.

Report By

Generate the report either based on the **Invoice Due Date** or the **Invoice Date**.

Invoice Status

Filter the report based on the status of the invoices.

![Customize Report](/books/help/images/reports/inv-details-cust1.png)

You can also add additional filters. Click the **\+ Advanced Filters** at the bottom of the popup. Add more criteria by clicking **\+ Add more** in the next line.

![Customize Report](/books/help/images/reports/inv-details-cust2.png)

You can also choose which fields you want to show in the report. Here’s how:

Click the **Show / Hide Columns** under **General**. Choose the fields under **Customer** which you want to display in your report. Click **Run Report**.

![Customize Report](/books/help/images/reports/inv-details-cust3.png)

You can download this report by clicking **Export As** in the top right corner of the page and selecting the file format in which you want to download.

You can also print the report by clicking the **Print** icon in the top right side of the page.

### Schedule Report

You can schedule the report to be sent to your email address or other users in the organization. The report will be sent in different time intervals at a specific time. Here’s how you can set this up:

Click the **Schedule Report** button in the top right side of the page. Enter the parameters for the report. Click **Save**.

![Schedule Report](/books/help/images/reports/schedule-report.png)

The report will be automatically sent to your email at the specified time and interval.

* * *

## Retainer Invoice Details 

This report contains the retainer invoice you’ve created for your customers, any projects associated with retainers, and the total amount along with the unused retainers.

To view this report:

*   Go to **Reports** > **Retainer Invoice Details** under the **Receivables** section.

![Retainer Invoice Details](/books/help/images/reports/ret-inv-details.png)

Let us take a look at the different sections that this report contains:

To customize this report:

*   Go to **Reports** > **Retainer Invoice Details** under the **Receivables** section.
*   Click **Customize Report** on top of the page.

Select the following fields:

Fields

Description

Date Range

Select the date range for which you want to generate the report.

Retainer Invoices Status

Filter the report based on the status of the retainer invoices.

*   Click **Run Report**.

![Customize Report](/books/help/images/reports/ret-inv-cust.png)

You can download this report by clicking **Export As** in the top right corner of the page and selecting the file format in which you want to download.

You can also print the report by clicking the **Print** icon in the top right side of the page.

### Schedule Report

You can schedule the report to be sent to your email address or other users in the organization. The report will be sent in different time intervals at a specific time. Here’s how you can set this up:

*   Click the **Schedule Report** button in the top right side of the page.
*   Enter the parameters for the report.
*   Click **Save**.

![Schedule Report](/books/help/images/reports/schedule-report.png)

The report will be automatically sent to your email at the specified time and interval.

* * *

## Sales Order Details 

This report contains all the sales orders that you created for your customers and their amounts for a specific period.

To view this report:

*   Go to **Reports** > **Sales Order Details** under the **Receivables** section.

![Sales Order Details](/books/help/images/reports/so-details.png)

To customize this report:

*   Go to **Reports** > **Sales Order Details** under the **Receivables** section.
*   Click **Customize Report** on top of the page.
*   Select the following fields:

Fields

Description

Date Range

Select the date range for which you want to generate the report.

Status

Filter the report based on the status of the sales orders.

*   Click **Run Report**.

![Customize Report](/books/help/images/reports/so-details-cust.png)

You can download this report by clicking **Export As** in the top right corner of the page and selecting the file format in which you want to download.

You can also print the report by clicking the **Print** icon in the top right side of the page.

* * *

## Quote Details 

This report contains all the quotes that you created for your customer, any associated invoice and the quote amount for a specific period of time.

To view this report:

*   Go to **Reports** > **Quote Details** under the **Receivables** section.

![Quote Details](/books/help/images/reports/quote-details-report.png)

To customize this report:

*   Go to **Reports** > **Quote Details** under the **Receivables** section.
*   Click **Customize Report** on top of the page.

Select the following fields:

Fields

Description

Date Range

Select the date range for which you want to generate the report.

Report By

Generate the report either based on the **Quote Date** or the **Expiry Date**.

Quote Status

Filter the report based on the status of the quotes.

*   Click **Run Report**.

![Customize Report](/books/help/images/reports/est-details-cust.png)

You can download this report by clicking **Export As** in the top right corner of the page and selecting the file format in which you want to download.

You can also print the report by clicking the **Print** icon in the top right side of the page.

### Schedule Report

You can schedule the report to be sent to your email address or other users in the organization. The report will be sent in different time intervals at a specific time. Here’s how you can set this up:

*   Click the **Schedule Report** button in the top right side of the page.
*   Enter the parameters for the report.
*   Click **Save**.

![Schedule Report](/books/help/images/reports/schedule-report.png)

The report will be automatically sent to your email at the specified time and interval.

* * *