What is GDPR?
The General Data Protection Regulation (GDPR) is an important regulation in EU law that aims to give full control over personal data to EU residents. Simply put, GDPR gives EU residents a greater say over what data is collected and how, why, where, and when their personal data is used, processed, or disposed of.
Who does it concern?
The GDPR covers all residents within the EU, and every organization that offer services to individuals within the EU must comply.
How can Zoho Meeting contribute to your compliance journey?
Protection of personal data
With provisions such as two-factor authentication, idle-session timeout, role-based access, audit logs and session recording, Zoho Meeting ensures users meet security standards.
Meeting preferences
Zoho Meeting protects your privacy by giving you complete control over meeting recordings and audio/ video sharing during meetings. You can enable and disable audio and video before entering a meeting, as well as at any time during the meeting. This also includes getting participant consent for the meeting to be recorded by the host.
Manage recordings
Zoho Meeting makes sure that the end user has every right to revoke any action before it can be performed. The customer can pause/stop screen sharing, audio, video, and recording at any point during the session and can even delete the sessions and disable the auto recording functionality whenever needed.
Right to erasure
Zoho Meeting gives admins the ability to configure their privacy settings to manage the data it collects and stores. Admins can configure privacy settings to automate the periodic cleanup of all data collected and stored in Zoho Meeting, including their name, email address, session reports, recordings, and action logs saved within the organization.
Security of processing
Zoho Meeting encrypts audio and video using DTLS-SRTP encryption. We follow the latest TLS protocol version 1.2 and have a SHA 256 SSL certificate. We have implemented Perfect Forward Secrecy (PFS) and have enforced HTTPS Strict Transport Security (HSTS). Read more about encryption at Zoho.
Right to data portability
Zoho Meeting allows users to download webinar analytics reports as well as action logs, which can be exported in CSV format. Users can configure recording permissions to allow others to download recordings or to manage access to publicly shared recordings.
Action log viewer
Action log viewer allows users to view and keep track of actions carried out in their organization for auditing and administration purposes. Users can also generate action logs for a specified time and range by applying filter parameters such as users, levels, and categories.
Restrict recording access
Zoho Meeting allows users to restrict recording access. Admins can choose to share recordings with anyone, only members of their organization, or only people who have access to the link. They can also enable a setting that allows people only to view recording videos and not download them.
Our team is here to help
If you have any questions about security, privacy, or data management, our support team is here to help. Please don’t hesitate to get in touch.
Disclaimer: The information presented herein should not be taken as legal advice. We recommend that you seek legal advice on what you need to do to comply with the requirements of GDPR.