What is the Transaction Type field in an e-way bill? What are the different Transaction Types in an e-way bill?

The Transaction Type field refers to the type of transaction taking place between the parties involved in the movement of goods.

The factors that determine the transaction type are:

• Bill-from: The person or organisation sending the goods.
• Dispatch-from: The place from where the goods are dispatched.
• Bill-to: The person or organisation who placed the order and is paying for the goods.
• Ship-to: The person or organisation who will receive the order.

The e-way bill is generated using the IRN of the e-invoice. The transaction type of the e-way bill is based on the addresses present in the e-invoice, i.e., the address type of your organisation (bill-from and dispatch-from addresses) and your customer (bill-to and ship-to addresses).

The following are the possible values for the transaction type field:

1. Regular
2. Bill To - Ship To
3. Bill From - Dispatch From
4. Combination of 2 and 3

1. Regular: The transaction type will be Regular if only the bill-from and bill-to addresses are available in the e-invoice. In this case, the movement of goods is between you and your customer.

2. Bill To - Ship To: The transaction type will be Bill To - Ship To if the bill-from, bill-to, and ship-to addresses are present in the e-invoice. In this case, the movement of goods is between you and the third party to whom your customer has requested the goods to be delivered. It is also possible that your customer has requested the goods to be delivered to a different branch of their organisation.

3. Bill From - Dispatch From: The transaction type will be Bill From - Dispatch From if the bill-from, dispatch-from, and bill-to addresses are present in the e-invoice. In this case, the movement of goods is between the third-party (your vendor) delivering the goods and your customer. It could also be that you’re delivering the goods to a different warehouse.

4. Combination of 2 and 3: The transaction type will be Combination of 2 and 3 if the bill-from, dispatch-from, bill-to, and ship-to addresses are present in the e-invoice. In this case, the movement of goods is between you and your customer, but the person delivering the goods and the person receiving the goods is a third-party.