A contract template is a collection of standard clauses tailored to a specific use-case or contract type. Pre-approved contract templates allow both legal and business users to quickly fill in relevant information, tweak specific clauses to suit the counterparty or engagement, and roll the contract out for swift execution.
A clause library is a repository of standard and custom clauses with pre-approved languages that you can insert into a contract template. The clause library accelerates the process of building custom contract templates. It also assures quick reusability and supports scalability.
In Zoho Contracts, contracts are classified as contract types based on their purpose. For example, Non-Disclosure Agreement, Product Sales Agreement. These contract types have associated contract templates. You can create new contract types and build contract templates for them. A contract type also defines the primary attributes, such as the contract intent and the approval workflow that needs to be associated.
Benefits of Contract Templates and Clause Library
- Faster contract authoring
- Minimized human errors
- Language consistency across all contracts
- Accelerated contract revision and approval
- Easy incorporation of org-wide policy changes
- Improved compliance
- Reduced legal dependence and costs
Contract templates for every aspect of your business
Whether you're a sales manager putting together NDAs and master service agreements or a recruitment manager rolling out employment contracts, you'll agree that contract authoring and customization takes more time than it should—especially when there is a high degree of standardization. Zoho Contracts' extensive clause library and contract templates make contract curation and customization a breeze!Access contract library
Contract Templatization in Zoho Contracts
Our approach to contract templatization has reusability and scalability at its core. This approach can transform the way contracts are curated and repurposed at your organization.
Pre-built Contract templates
Zoho Contracts has 14 predefined contract templates readily available. These include key business contracts based on historical usage by businesses. You can change the details in the template as much as you need when authoring a contract. You can also create custom templates. Zoho Contracts additionally supports the conditional selection of the Intro Text and the predefined Term clause from the contract template based on the values you enter on the New Contract page.
A structured approach
With clauses as building blocks, Zoho Contracts brings a logical approach to authoring new contracts afresh without a template and quickly customizing existing contract templates. This method ensures that critical information is internalized and contextually considered for all relevant contracts in the future. Our clause-based reports further provide insights into clause usage across all your contracts.
Custom clauses and templates
Custom clauses with a standard language and multiple alternative languages can be created and used to build custom contract templates. The standard and alternative language classification enable contract authors to choose the right language based on the context. Standardized clause languages will reduce the cycle time during a contract lifecycle's approval stage.
The clause-based reports in Zoho Contracts provide admins with insights on frequently used clauses and clause types. They can also view all the contracts containing a specific clause or a clause type within the Reports module. These reports come in handy for admins who need a quick impact study when introducing organizational policy changes that impact the languages in their existing contracts.
Zoho Contracts has predefined letter templates for amendment, renewal, extension, and termination. You can also customize these templates. Letter templates are automatically generated, eliminating the need for manual intervention. The WHEREAS clause in the letter captures the contract history and the NOW THEREFORE clause identifies and displays the current changes made to the contract terms and the term periods.
Frequently asked questions
How many contract templates can I create and store in Zoho Contracts?
A. While 14 pre-built contract templates come as part of the paid editions, there is no limit on the number of custom templates you can create and store in Zoho Contracts.
What are the pre-built contract templates available by default in Zoho Contracts?
A. Zoho Contracts comes with the following contract
templates catering to multiple aspects of business:
Master service agreement template, Non-disclosure agreement template, Product sales agreement template, Reseller agreement template, Executive employment agreement template, Employee stock purchase plan template, Severance agreement template, Software as a Service agreement template, Subscription agreement template, Software license agreement template, Data sharing agreement template, Investor rights agreement template, Independent contractor agreement template, and Catering service agreement template.
Can I procure the contract templates as a standalone service?
A. Unfortunately not. Contract templates come as part of our overall contract lifecycle management bundle. To learn more about this bundle, see our Features Page.
Are contract templates available as part of the free plan?
A. The free plan gives you access to two basic contract templates: Master Service Agreement (MSA) and Non-Disclosure Agreement (NDA). Sign up for our professional trial to view the entire list of contract templates offered by Zoho Contracts.
Are the predefined contract templates legally validated?
A. Laws and government regulations vary from region to region. We currently do not support localized templates. The predefined contract templates in Zoho Contracts are only intended to act as general guide rails for contract authoring. While most of the languages in our contract templates will suit the US region, we strongly recommend that you consult with a legal counsel to ensure that the terms in the templates comply with applicable laws.